icon -> Group Rates
Standard rental rates to be charged for rental equipment on a
document can be setup by the specific product in Rental Inventory, or in this window at the
Group level.
When a product does not have any rate codes defined, the rates
default from the associated Group.
Rates for New Products:
When a new rental product is created, if the associated Group has rates defined in this window, no rates
are required on the individual product as rates will default from
the Group.
If the products in the Group have varying rates and there are no
rates defined in this window at the Group level, then the rates
from the Rental Product Class are copied
to the new product.
Rates can then be modified later for specific products as
required.
Special Rates:
Unique rates to apply to products or groups can also be defined for
specific customers, groups of customers, or to a division, as setup
in Special Rates Codes.
The Group rate structure can be setup as follows:
Note: For special Weekend, Over-night, or Event rates, leave the To Hours field blank as this could limit the effectiveness of the rate code.
Check this box to print this rate on the appropriate Rental Rate
Books.
Uncheck this box if this rental rate should not print on the Rental
Rate Book.
Note: When new Product Classes are added, the default flag from Company Default Rates is applied to the new class.
Multiple Rate Structure Setup Using Zero Rate:
A zero rental rate can be set for a "filler" Rate Code, and when
the Suppress 0 Rates On Document parameter in the Company Rate Parameters is set, the zero rate is not
used on the document.
Then the zero Rate Code can be given a rate in Special Rates Codes to allow two different rate
structures for the same product or group to be maintained.
Refer to Company Rate Parameters for setup
and examples of using the Suppress 0 Rates On Document
feature.
Enter the number of meter or blade units included with the
rental rate.
If the meter units at Rental Return are less that this meter
allowance, there is no meter charge.
Note: For equipment that is billed only by the meter usage and not for the rental time, refer to the Meter Rate Charge Exception information explained with the Suppress 0 Rates On Document parameter in the Company Rate Parameters.
Leave this field blank if NO maintenance provision postings are
required for this rate code, or enter an hourly rate to be charged
at this rate code level for maintenance.
When invoices for this equipment at this rate are posted in the
Daily Close, a Debit is then posted to the Maintenance Expense
account and a Credit is posted to the Maintenance Provision
Liability account as setup in Rental Product
Classes.
To enter manual Maintenance Provision postings, and to review report history, refer to Maintenance Provision.
Note: Miscellaneous invoices must have the rental period
information entered, in order to calculate this hourly maintenance
provision posting.
The Invoice Rate Window for Rentals parameter in the
Divisional Rate Parameters can be set so
that the rate window for rental charges opens automatically on
Miscellaneous Invoices and Quotations.
Enter the effective date when these new rates should be
applied.
Any Contracts, Quotations, Reservations, etc., entered with a date
out that is later than this date will be billed at the new
rate.
At this effective date, the new rates replace the expired rates in
the product rate file.
The fields include:
Note: To ensure the new rates replace the "old" rates as of the new rate effective date, the program RSRF16A can be included in the Automatic Job Scheduling to run daily.
BASE RATE PROCESSING
Base Rate processing provides the ability to setup two sets of
rates for any regular rate level.
This allows a product to be billed at a base rate for a portion of
a rate level, and then billed at the regular rate for the remaining
portion of that rate level.
e.g. A base weekly rate can be setup for the first week, and then the following 3 weeks could be billed at a lower regular rate. This offers the customer a reduced rental rate when the equipment is out longer than the base period.
Base rates can be setup for any rate code level. e.g. Hourly, Daily, Weekly or even Monthly.
There are two ways of setting up Base rates in the product rate
structure.
Example Rate Structure:
--- BASE ---
CODE DESCRIPTION TO HRS RATE HOURS RATE RATE HOURS
==== ----------- ------ ---------- ---- ---- -----
2 FIRST 3 DAYS 72.00 24.00 2.00
3 4 TO 7 DAYS 168.00 24.00 1.00 6.00 72.00
4 WEEKLY 504.00 168.00 10.00
5 4 WEEKS 9999.00 672.00 28.00
This product would be billed at the base rate of $2.00 for each of the first 3 days, and then it would be billed at the regular rate of $1.00 for each of the remaining 4 days, before it goes to the weekly rate. Rate optimization still applies.
This method should be used when the base charge applies to more than just the first period of the rate code.
Example Rate Structure:
--- BASE ---
CODE DESCRIPTION TO HRS RATE HOURS RATE RATE HOURS
==== ----------- ------ ---------- ---- ---- -----
1 MINIMUM 1.00 2.00
2 HOURLY 24.00 1.00 1.00 2.00 1.00
3 DAILY 96.00 24.00 3.00 4.00 24.00
4 WEEKLY 504.00 168.00 10.00 12.00 168.00
5 4 WEEK 999.00 672.00 30.00 35.00 672.00
This rate structure has been created by setting the Base
Hours equal to the Rate Hours in each rate code.e.g. First hour charge = $2.00 & every hour after @ $1.00 First day charge = $4.00 & every day after @ $3.00 First week charge = $12.00 & every week after @ $10.00 First month charge = $35.00 & every month after @ $30.00This method should be used when only the first period in the rate code is eligible for the base charge.
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