A/P Invoice Tax Details

Accounts Payable Menu -> A/P Invoices -> ENTER BY P.O. button -> A/P Invoice by P.O. -> A/P Invoice Details by P.O. -> A/P Invoice Tax Details

Accounts Payable Menu -> Vendor Account Inquiry -> Invoice # window -> Invoice Details window -> A/P Invoice Tax Details

If the feature to calculate taxes and to automatically add the tax transactions to the A/P invoice, has been activated in the Company Taxing Parameters, this Tax Details window opens to confirm and calculate the taxes for the invoice based on the tax codes from the Vendor Information or the tax codes entered in the A/P Invoice line details.

When the tax amounts in the window are accepted, additional transaction detail lines will be added to the A/P Invoice matching the Division in the invoice header, in preparation for posting the calculated tax amounts to the G/L and the A/P sub-ledger.
The prompts in this window are:

SEQ

The sequence numbers track the records that have been entered.

TAX CODE

The default tax codes for the vendor, or the tax codes entered in the A/P Invoice header, display.
If the operator has permission to 'Change Tax Codes' as defined in the Document Field Access of Role Permissions, the Tax code transactions can be deleted or additional tax code records can be added.

TAXABLE AMOUNT

The total amount for the invoice before taxes displays.

PERCENT

The tax percent displays as setup for this Tax Code in Tax Codes.
This rate cannot be over-typed.

TAX AMOUNT

This amount is calculated using the (Taxable Amount * the Tax Percent).
This is the amount that will be posted to the G/L and the A/P sub-ledger as the tax portion of the invoice.

Note: Taxes can be edited in the Tax Details window so that staff can match taxes on the supplier's invoice if there are rounding issues. This will adjust tax amounts, but this will not change the original expense amount.
If the expense amount is incorrect, return to the original detail line in the invoice, and delete it and begin again.

Summary of Cost, Taxes and Totals
A window is provided on the Tax Amount field to view the breakdown for each tax as outlined in Summary Of Cost, Taxes, And Totals.
If taxes are incorrect in this window, return to the original detail line in the invoice, and delete it and begin again.

TOTALS: (Display only)

TAX TOTAL

The sum of the Tax Amounts displays.

INVOICE SUBTOTAL

The sum of the invoice detail lines before taxes displays.

TOTAL INVOICE

The total invoice amount including taxes displays.

Finished?

Click the ACCEPT button to accept the tax calculation. Additional detail lines will be added to the A/P Invoice to post the calculated tax amounts to the G/L and the A/P sub-ledger.
Click CANCEL if the tax amounts are not correct, to re-access the tax detail records.

Note: The Tax line items can be viewed if the invoice details are reviewed in Change mode.
Any further changes to the invoice prior to posting causes the tax feature to re-calculate and to make adjustments to the tax posting details.