- CHANGE CUSTOMER INFO FROM DOCUMENT HEADER INFO
- This setting can be used to control whether changes made to the
customer address or phone number made in the document header of a
Contract, Invoice, Reservation, Quote, Order, etc. are also
permanently saved updating and replacing the information in
Customer Information.
Select one of the following options for this feature:
- Enter A or select On Account so that only changes made to the address or phone number of an On Account customer in the document header of a Contract, Invoice, Reservation, Quote, Order, etc., are permanently saved updating and replacing the information in Customer Information for that customer.
-
Enter B or select Both so that changes made to a any customer address or phone number in a Contract, Invoice, Reservation, Quote, Order, etc., are permanently saved updating and replacing the information in Customer Information.
-
Enter C or select Cash so that only changes made to the address or phone number of a CASH customer in a Contract, Invoice, Reservation, Quote, Order, etc., are permanently saved updating and replacing the information in Customer Information for that cash customer.
-
Enter N or select Neither so that when changes are made to a customer address or phone in a document header these changes apply only to that document and do NOT permanently change anything in the Customer Information.
When the Customer Information is updated from changes made in a document header, a record in written to the Audit Log to track the changes with the date/time, updated field, operator, customer and document.
Note: This feature only updates the address and phone number. It does not update the customer name, or any other field.
This feature does not apply to the blank customer number or if the customer is configured as a clone customer in the Divisional Contract Parameters.- CUSTOMER INFO MODE
- This option is disabled if Change Customer Info From
Document Header is set to 'Neither'.
Select one of the following document modes to respect this update:- Click Add if changes to customer information in the document header should only update the Customer Information from a new document in Add mode.
- Click Change if changes to customer information in the document header should only update the Customer Information from an existing document in Change mode.
- Click Both if changes to customer information in the document header always update the Customer Information on a new or existing document in either mode.
POST ON ACCOUNT INVOICES AS PAID- This parameter is only enabled if the Write Invoice Summary
Records To ASCII in D/C feature has been activated in the
Company Daily Close Parameters.
Uncheck this box to post invoices On Account as unpaid.
Check this box to post the Accounts Receivable invoices from Daily Close 2, as fully paid with an outstanding balance of zero.
POST '0' INVOICE TO A/R- Uncheck this box to prevent posting zero dollar invoices On
Account in the Daily Close.
Zero dollar invoices generated from the Counter, Order Entry, or Work Orders, will then post on the Rental Journal Transactions report with the Cash invoices from Daily Close 3: Post Invoices, and will NOT show up on the customer's account in Customer Account Inquiry.
Invoices created in A/R Invoices will always post to the A/R sub-ledger regardless of their balance.Check this box to post On Account invoices that are for zero dollars, on the Sales Journal from Daily Close 3: Post Invoices.
These invoices can then be viewed in Customer Account Inquiry.
This includes:- Zero dollar invoices for customers flagged as "On Account" in Customer Information.
- Zero dollar counter, order, or W.O. invoices for Cash customers, where the operator has manually checked the On Account flag on the invoice totals screen of the specific document.
Note: If this setting in Texada Parameters is activated then the Company Invoice Parameters setting relating to posting zero dollar invoices for only Account customers is ignored.
SAVE POSTED A/R DETAILS- Check this box to activate the processing to enable the
corresponding G/L transactions for each A/R invoice detail to be
viewed in the Customer Account Inquiry in
the window on the 'G/L' column on the invoice inquiry detail, as
outlined in Posted A/R Details.
Uncheck this box if this G/L transaction details should not be visible in the A/R account inquiry.
ALTERNATE CUSTOMER # PROCESSING- This parameter activates the ability to set an Alternate
Account number for each customer in Customer
Information. This is a unique 7 to 9-digit alpha numeric code
that supplements the original 6-digit customer number.
Assigning and Using the Alternate Customer #:
When creating a new customer record if a number greater than six characters is entered, the number is automatically moved to the Alternate Account number field for the customer, and the next available auto-assign number in the sequence is applied as the standard number.
The Alternate Account number can also be manual entered but must be unique to that customer.The Alternate Account number can be used similar to a barcode, where it is recognized in the Customer # entry fields.
This parameter controls further how the Alternate Account number is reflected throughout the system.Check this box to cause the Alternate Account number to be displayed and printed in customer searches, documents, selected screens and reports, in place of the original 6-digit customer number.
Uncheck this box to use the standard Customer number in all screens, documents, and printouts to represent the customer record.
POSTING BY INVENTORY BY CUSTOMER TYPE- This processing facilitates the posting of revenue and expenses
for non-bulk rental equipment, to different revenue and expense G/L
accounts by product according to the type of customer.
Uncheck this box to always use the revenue and expense posting accounts as setup in the Rental Product Classes.
Check this box to activate this processing.
The sub-menu Posting Identification will automatically be created on the Utilities -> Inventory menu, and Posting ID fields will appear in Rental Inventory.
Refer to Inventory Posting Identification Overview for setup instructions.Note: This parameter is not compatible and de-activates the P.O. Receiving Auto-Creates Prod# For Groups feature in the Company Inventory Parameters.
Inventory
- POST DUTY/BROKERAGE, FREIGHT AND EXCHANGE
- Uncheck this box if your firm does not want to use any
automatic posting for Currency Exchange, or Freight, or
Duty/Brokerage calculation.
Check this box if your firm uses any or all of these three adjustment calculations when purchasing and selling or renting equipment, and requires automatic posting to the G/L.
- The Duty/Brokerage and Freight default to the percentages setup
in the Additional Information window, in Vendor Information.
These values may be over-typed if required, when applied in the A/P Invoice or P.O. -
The currency exchange rate needs to be entered in Currency Codes.
Refer to the Currency Exchange information in Currency Codes for more details on the use of the currency exchange calculation. -
The GL accounts to be used in any Currency Exchange, Duty/Brokerage, and Freight adjustments are assigned in Default Accounts.
-
The three values are used in the following formula to determine the LCF (Landed Cost Factor) on an imported product.
The factor will be used to convert the cost on the invoice (during Accounts Payable invoice entry) to the final purchase price.
The LCF value will be stored in the Sales Inventory and Rental Inventory for each product.LCF formula:
LCF = Round((Exchange * Duty/Brokerage * Freight),4)LCF example:
Where Exchange is 57.53%, Duty/Brokerage is 2%, and Freight is 3%
LCF = (1.5753 * 1.02 * 1.03) Rounded to 4 decimal places
LCF = 1.6550
- The Duty/Brokerage and Freight default to the percentages setup
in the Additional Information window, in Vendor Information.
INVENTORY DROP SHIP PROCESSING- This processing can be activated to facilitate the sale of
inventory by a store, that is actually transferred from another
store directly to the customer.
Drop Ship Process:
The drop ship charge can be generated from Inventory Transfers to create an A/R Invoice to bill the customer, posting to the drop ship G/L account defined for the currency in Default Accounts.
The invoice number is the transfer number prefaced by DS to identify it as being generated by a drop ship, and the value of the invoice is the cost of the products in the transfer._DS is added automatically to the A/R Batch Codes for posting drop ship invoices in the Daily Close.
Note: This processing is not compatible with Enable Permanent Transfer Processing as activated from the Company Inventory Parameters.
SALES ITEM AVERAGE COST BY LOCATION- Uncheck this box to use the product file average cost for sales
items.
Check this box to use the average cost for sales item according to the location of the sale.
Using Cost By Location:
When this is activated the Central Purchasing and Distribution feature is disabled in the Company Inventory Parameters, and an update is run to recalculate the location cost quantity at all locations.
All further activity for sales parts uses the specific location cost on purchases, receiving, sales, cost adjustments, transfers, and over-shipped postings.
Any G/L postings for the inventory are post to the location division.
The average cost information will be tracked by location, and can be viewed in the Average Cost By Location window on the Average Cost Each field in Sales Inventory.
Average cost by location details can also be viewed in the window on Avg. Cost in Update Product Costs, Make & Model.Note: This feature cannot be activated if there are any unposted A/P Invoices, or if Central Purchasing and Distribution feature is activated in the Company Inventory Parameters.
ALLOW FRACTIONAL CENTS FOR SALE ITEM LIST PRICE- Note: This parameter and the two parameters in the Unit Price Mask for Sales Items window do not
apply to the standard software as both 'Cost' and 'List Price'
capture up to four decimal place amounts and then round where
required.
Contact Texada Support if your firm needs to activate these custom parameters.Uncheck this box if the list price for sales parts should never allow for partial cents.
i.e. the standard 2 decimal places are provided to track the cents in the priceCheck this box if the price of sales parts needs to allow partial cents on the each price.
Click on the
icon to set the partial cents
parameters in the Unit Price Mask for Sales
Items window.
General Settings
- CLEAR POSTED G/L DETAILS FILE
- This parameter is only enabled if the Write Invoice Summary
Records To ASCII in D/C feature has been activated in the
Company Daily Close Parameters.
Uncheck this box to post the transaction detail to the General Ledger.
Check this box to clear the transaction details out of the entire General Ledger during Daily Close 2.
ROUND FINAL RENTAL RATE UP TO NEXT CENT- Uncheck this box to round rate charges to the nearest whole
cent in each step of the rate calculation for a rental product.
Check this box so that after the rental rate is calculated for a product and the resulting rate is greater than 2 decimals, to always round the rate UP to take the extra cent.
CHARGE WORK ORDER LABOR SERVICES- Check this box to cause service charges for EPA (Environmental
Protection Act) and SS (Shop Supplies) to automatically calculate
as a percent of the labor charges on Work
Order Estimates, Work Orders and
Fast-Track Work Order Labor for relevant
divisions.
The services from Services Codes can be assigned for EPA and SS charges in the Environmental Protection Act/Shop Supplies window with a minimum and maximum charge.Uncheck this box if these service charges do not apply on W.O. labor.
COMMON FILE DIRECTORY- This field is used by various custom programs to capture the
directory path for exported data files, including the "W.O. Tag
Printing" images used by Texada Web/Mobile as explained in Logistic.
Texada Support will advise if a path name is required.
ACTIVATE GENERATE PAYROLL FUNCTIONS- This parameter is controlled by Texada Support to activated
various payroll modules.
Note: All functions should be regenned when this feature is activated.
ACTIVATE ENHANCED OFF RENTAL PROCESSING- This processing facilitates the use of reason codes on Off
Rentals to determine a partial billing charge for the off rental
time.
When this is activated, the Off Rental Reason Codes feature is automatically activated in the Company Contract Parameters.Uncheck this box if there is no rental charge on any off rental time regardless of the reason or length of the down time.
Check this box to activate this processing that allows billing for a portion of the off rent or down time.
The extra percent fields for the "no charge" time will then be visible in:- Off Rental Reason Codes where the
percent of the off rental time that is no charge can be setup by
reason code.
The remaining portion of an off rental period with this code will be billable at the product rental rate defined on the contract. -
Contract Reason Codes where reason codes and the percentages can be viewed or adjusted on the individual existing document.
When the rental document is created, the off rent Reason Codes allowed for the specific document can be selected in the Off Rental Reasons window.
Both the Off Rental document and the Invoice, will print the full off rental period as well as the no charge downtime.
It will be only the "no charge" portion of the downtime that will be displayed as the Off Rental Hours rather than the full off rent period, in any billing calculation windows on the document screens such as Contract Details and the Rental Return.
In the product details screen of Miscellaneous Invoices, Off Rental information can be viewed in the window on the Each field, and again on the Unit Rate field, and then click on the OFF RENTALS button.
Specific product Off Rental information can be reviewed from Off Rental Inquiry.- DEFAULT INVOICE PRINT SETTING FOR OFF RENTAL
- This print setting only applies if the Enhanced Off Rental
Processing has been activated in the previous parameter.
A company wide default flag to print Off Rental information on the invoice can be set, however an over-ride can be set for specific customers in the Additional Information window of Customer Information.Check this box to set the company default to print complete Off Rental information on the invoice unless the customer is flagged otherwise.
Uncheck this box to set the default so that Off Rentals do NOT print on the invoice unless the customer is flagged otherwise.Note: Incomplete off rentals will not appear on the invoice, because the Billed Thru date/time of the invoice will be the starting point for off rental, and so the off rental period is not within the period for which the customer is being invoiced.
- Off Rental Reason Codes where the
percent of the off rental time that is no charge can be setup by
reason code.
ALTERNATE DIVISION NUMBER PROCESSING- Check this box to provide the option to assign an Alternate 4
character division in the Divisions, and
to display this division in selected areas including Counter
documents, searches, and some reports.
Uncheck this box if your firm does not utilize an Alternate division.
Note: If this feature is de-activated, then any existing alternate division codes will be removed from the Divisions table.
MONTHLY BILL CYCLE CHARGE FIRST 28 DAYS- This setting is only relevant to new rental firms that use a
Monthly Calendar for billing, and
allow a regular 'no-charge' day in each week.
To make each month into a uniform period for billing purposes, it activates a standard 28 day count in each month beginning with the contract Cycle Billing Day Code (ignoring any days over 28 in longer months), before starting the billing day count for the next month on the same Cycle Billing Day Code.
This process allows any allocated "free" days to be respected without extending the day count into the next month.Check this box to activate this processing for new rental firms.
Uncheck this box for a "legacy" customer that has already billed contracts using an earlier monthly billing formula (where it is always the 29,30,31 days that are not considered chargeable days in the billing calculation regardless of the starting Cycle Billing Day Code), so that existing contracts will not over/under bill in an attempt to compensate for the change in the calculation.
ACTIVATE G/L POSTING BY DIVISION- This feature provides the ability to post transactions by
division to the A/R and A/P sub-ledgers and for the A/R and A/P
Control accounts in the General Ledger.
It applies to the following processes:- Post A/R invoices - The 'A/R Control Account' posting to the General Ledger always reflects the Division assigned to the header of the A/R Invoices even if the details post to different divisions.
- Transfer Customer Payments - Prompts
for the Division at the time of the transfer and creates a journal
to move the transferred amount to the appropriate Division during
the next Daily Close 3: Post Invoices with
the "Rental Journal Transactions".
Note: Because this processing does not handle Exchange rate differences the currencies of the "From/To" customers must be the same. - Clear Unapplied A/R Account Balances -
Creates a journal to move the applied amount to the appropriate
Division during the next Daily Close 3: Post
Invoices with the "Rental Journal Transactions".
- Calculate Finance Charges - Respects the invoice Divisions for calculating charges and posting to the G/L and to the A/R sub-ledger so that multiple Finance Charges may be generated on a customer's account if invoices are overdue from multiple divisions.
- Bad Debts - Includes the Division on the G/L and A/R transactions created and posted for write-offs per the division of the original invoice amount outstanding in the A/R sub-ledger.
- Collections - Prompts for the Division of the recovery and restricts the collection to write-offs for that division. Then includes the Division on the G/L and A/R transactions created and posted for the collection per the division of the recovered write-off.
- Customer Payments - The payment initially respects the Division that the Check was created in, but after the payment is applied adjusting postings transactions are generated to Credit the A/R Control Account for the payment to match the Division of the invoice being paid.
- Reverse Customer Payments - The reversal of a posted payment will create reversing postings to the invoice, discount and payment divisions.
- Post A/P invoices - The 'A/P Control Account' Credit posted to the General Ledger reflects the Division assigned to the Invoice Header even if the detail expenses post the Debits to different divisions.
- A/P Invoice Distribution Details - Posts any Distribution and the balancing reversal transactions to the division defined in header of the source A/P Invoice.
- Post A/P Checks - Posts the Credit to the G/L Bank Account to the Division defined for the Batch at posting, and respects the invoice divisions for posting the Debit to the 'A/P Control Account' and any Credit for discounts, splitting out the postings to accomplish this if a check has paid invoices from multiple divisions.
- Reverse Posted A/P Checks - Respects the Division of the original check posting transactions that are being reversed.
- Bank Reconciliation - Prompts for Division to reconcile.
- Miscellaneous Invoices - Respects the header Division in the event a Cash invoice is placed on account.
- Daily Close 2: Generate Postings - Validates all entries against the Division and generates an error log to catch any postings that do not have a valid division assigned.
- Agree A/R to G/L and Agree A/P to G/L - Prompts for Division to agree sub-ledger to G/L by division.
- Post G/L Manual Checks and Post G/L Computer Checks - Prompts for Division for the Credit to the Bank posting, regardless of any detail posting distributions to different divisions.
Check this box to activate this processing to generate divisional postings for the A/R and A/P and for the control accounts in the General Ledger.
Uncheck this box if your firm does not require divisional for the A/R and A/P.Note: When this feature is activated, any prior postings to the A/R and A/P Control Accounts can be re-allocated to the appropriate divisions using manual journal transactions in Miscellaneous G/L Journals.
SUPPRESS RATE NOT USED IN DIVISION- Uncheck this box to use a combination of standard and special
rates.
When this feature is not activated, the Special Rates Codes for the Division apply but the standard rates will still apply for any products or rate codes within the rate structure that do not have the Special Rate setup.
This means that a rate structure can be a mix of standard and special rates, and it ensures that there are valid rate amounts for all codes for all products.Check this box when a Division has unique rate codes and never wants to see any other rate codes.
The processing then allows different rate structures to be assigned by Division, suppressing all other rate codes not relevant at that division.
Customers will still continue to get their own Special Rates, but only for the Rate Codes charged at the Division.
The risk is that if a product or its Group has no Special Rates for the Special Rate Level defined for the Division, then there will be no rates for the product.Setup requirements:- Define appropriate Special Rates for each product or Group, for
the Special Rate Level to be assigned to a Division in
Special Rates Codes.
When this is activated, and only some of the rate codes have been assigned special rates, only those rate codes are applied.
Any products with no Special Rates for the product or Group will not have rates. - Set the Special Rate Level for the Division in the
Division Rates Parameters. The division will
only use rate codes from the associated rate level, until the
Special Rates Code expires.
Divisions with no Special Rate Level assigned will still use all the standard rate codes for the products. - Activate this Suppress Rate Not Used In Division parameter.
Note: Because it could be a huge task to setup the rate codes for each product, it is recommended to setup the Special Rates at the Group level.
- Define appropriate Special Rates for each product or Group, for
the Special Rate Level to be assigned to a Division in
Special Rates Codes.
SUPPRESS REFRESH PLAYDATA- Check this box if the data in the Play company for this firm
should not be updated from the Live company.
This is useful when configuration data such as Texada Web is setup in the Play company for the testing purposes "pre-going live".Uncheck this box if the Play company data should be updated from the Live company on request.
TEXADA WEB API AND AUTH- A window is provided for Texada to view the API control
information including:
- API KEY
- This key is received from Texada Web and is displayed here for
information purposes for the SCS operator.
The API Key is a uuid4 format 36 character key set by Texada Web.
ENDPOINT- This value is received from Texada Web and is displayed here for information purposes for the SCS operator.
AUTHENTICATION- Enabling this feature will force all users to log in via Texada
Web and will require them to have valid email addresses and
passwords in Operators.
When this is enabled the ability to change permissions or user settings in SRM is disabled and the following screens will redirect the operator to the User Management screen on Texada Web:
BETA APPLICATIONS- The Beta Applications window is provided for Texada staff to control the activation of beta applications.
SERVER-WIDE API KEYS- A Server-wide API Keys window is provided for Texada to maintain the API keys including the URL, Client Secret and Client ID for each of GMAIL, QBOOKS, XERO, MYOB and MYOB_AR.
Open Client URLs
It is used by features such as the ability to launch an SRM screen on the Texada Mobile device.
- LIVE URL
- Setup the external IP for the Live company.
LIVE ENVIRONMENT- Enter the environment name.
PLAY URL- Setup the external IP for the Play company
PLAY ENVIRONMENT- Enter the environment name.
TEST buttons are provided to test the URL connection.
Finished?