Create NSF Charge

This utility can be used to generate an N.S.F. (Non-Sufficient Funds) charge against a posted "paid" invoice, and to bill the bank's service charge for a "bounced payment" back to the customer.
The N.S.F. invoice will be charged to the customer as On Account, even if the customer is flagged as a Cash customer.

In preparation for using the Create NSF Charge utility, setup a service record in Service Codes for N.S.F. Service Charges, and define it as Type A or I.
Assign a GL account for the N.S.F. receipts and set the service charge as tax exempt, if no taxes will be levied on NSF charges.
The amount can default if pre-set on the Service Code, but can always be over-typed as the N.S.F. charge may vary.

The prompts to create the NSF charge using Create NSF Charge are:

INVOICE NUMBER

Enter the original invoice number for which the payment was rejected, or select it from the Invoice Search window.
The invoice must be posted to history, and must have been paid, rather than being charged On Account.
The information from the header of the original invoice is used to populate the new NSF invoice.

Invoice Search window

The prompts to find the original invoice number include:

CUSTOMER NUMBER

Leave this field blank to include all customers in the search for the invoice, or enter the customer number, or select it from the Accounting Customer Search window.

PAYMENT AMOUNT

Leave this field blank to include all invoices that were paid and NOT charged on account for this customer, or if the total invoice amount is known, it can be entered to narrow the search.

BILL TO NAME INCLUDES

Leave this field blank to include all invoices that were paid and NOT charged on account for this customer, or enter some characters in the billing name to narrow the search.
This field is useful if the search for the invoice is across all customers.

FROM DATE

Accept the default starting date for the search, or enter a preferred starting date.

TO DATE

Accept today's date for the ending date for the search, or enter a preferred ending date.

Resulting Invoice List

The search window is in paging screen format and list the invoice number, sequence number of the payment, billing name on the invoice, payment method code, amount paid by this method on the invoice, and the invoice date.
Only invoices posted to history that were paid, rather than being charged On Account are included in the list.

The list can be resorted by any column in ascending or descending order, by clicking on the column heading.
Columns can also be dragged and dropped to reposition them as required.

To view the details for an invoice displayed list, double-click on the appropriate record, or highlight the record and click the VIEW INVOICE button, as outlined in View Document Information.

To select a value from the displayed list, double-click on the appropriate record, or highlight the record and click the SELECT button.

CUSTOMER NUMBER

The customer number and name from the original invoice is displayed.
The complete header information including Site from the original invoice will be applied to the new NSF invoice.

INVOICE DATE

The original invoice date is displayed.

INVOICE TOTAL

The total amount of the invoice is displayed.

NSF CHARGE DATE

This date defaults to the date of the original invoice, but can be over-typed if required.
Date range checking for RSIH is applied as defined in Date Range Control.

Services Charges to Bill:

Multiple service charges can be billed to the customer as follows:

SEQ

The sequence number tracks the charges on this invoice.

SERVICE CODE

Enter the service code for the NSF billing or select it from the Services Search window.

DESCRIPTION

The service charge description displays, as it will print on the invoice.

QUANTITY

The quantity defaults to one, and can only be over-typed if the service code is flagged to Prompt for Quantity in Service Codes.

AMOUNT

The amount can default from the Amount in Service Codes, but can always be over-typed as the amount to be billed will vary.

EXTENDED

This value reflects the Quantity * Amount.

NOTE

Enter a comment regarding this charge. This is a mandatory field.

PRINT

Check this box if this Note should be printed on the NSF invoice.
Uncheck this box is the Note is for internal use only and should not be printed on the customer's invoice.

Finished?

Click ACCEPT to accept or CANCEL to abort.
Confirmation is required to proceed, return to details, or to cancel the transaction.

INVOICE TOTALS

The total summary is displayed for the new NSF invoice with the ability to drill down to the details, as outlined in View Document Information.

PRINT INVOICE

The option is provided to print the new NSF invoice.
A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

The invoice can always be printed later from Print Invoices.

Upon Receipt Of Replacement Check:
When the NSF check is repaid or certified, treat the replacement check like a regular payment.
Process it using Customer Payments to pay off the NSF invoice with Service Charges.