Contract Discount Program Pad Days

This utility can be used to manage pad days required on specific rentals to maintain product eligibility for the long term discount programs as defined in Customer Discount Programs.
It can be accessed from the Utilities menu for Counter operations.

Generally the Pad Days value on rental products is zero, and the discount is based on the actual rental days that a product is out on a contract.
If a product is exchanged using the Ship Exchange process in Exchanges By Customer, the Pad Days transferred to the new equipment is the sum of the actual rental days that the old product had accumulated plus any Pad Days that it had been carrying.
This Pad Days value enables the new product to still be eligible for Customer discounts, without changing the rental time or any billable rental hours.

This utility can be used to manually adjust the Pad Days value on rental products.
It can be useful if a contract is returned in error, and the equipment needs to be put out again on a new contract but should still be eligible for a continuing discount earned on the old contract.

The prompts are:

CONTRACT#

Enter the contract number or select it from the Contract Search window.

CONTRACT LINE

Enter the product detail sequence number or select it from the Contract Detail Search window.

PRODUCT NUMBER

The product number and description are displayed.
The pad days can only be updated for products that are currently out on the contract.

DATE OUT

The product date out on the contract is displayed. This is information only.

CURRENT PAD DAYS

The current pad days to be used in the discount calculation for this product is displayed.
This is information only.

LINE PREVIOUSLY ADJUSTED

This box is checked if there has been a previous manual change to the pad days on this product.

This box will not be checked if there are no pad days, or if there is a system calculated pad days value generated from a Ship Exchange in Exchanges By Customer.

DATE OUT FOR DISCOUNT

This date reflects the "date out" to be used to calculate the eligibility of the product for the Customer Discount Programs.

It will be the same date as the date out if there are no Pad Days, or it will be the date out less the Pad Days if a pad has been entered to accommodate the discount calculation.

NEW PAD DAYS

This value defaults to the Current Pad Days for this product, but can be over-typed to change the date that is used to determine whether the product is eligible for the long term discounts, that will be reflected in New Date Out For Discount.

NEW DATE OUT FOR DISCOUNT

This is the date that will be used to determine eligibility for the Customer Discount Programs.
It is the product Date Out less any Pad Days.

Finished?

Click ACCEPT to update the Pad Days and New Date Put for Discount, or click Cancel to abort.

The change to Pad Days is written to the Override Log that can be viewed in Print Override Report.

OVERRIDE REASON CODE

This pop-up dialogue box only appears if the Reason Codes On Override feature has been activated in the Company Security Parameters.
Enter the Reason code for the change in the Pad Days or select it from the drop-down list, as outlined in Prompt for Reason Code.