Received or Returned Serial Numbers

This window is triggered if a serialized Sales product has been received into inventory from a supplier, or is being returned to the supplier by entering a negative quantity.
It only applies to serialized products that are NOT flagged to entered serial numbers at Time of Sale, as setup in Sales Inventory.

Enter or select the same number of serial numbers to equal the quantity being received or returned, as follows:

SEQ

The sequence number automatically tracks the number of serial numbers entered.

SERIAL NUMBER

Enter the serial # for this sales item.

Duplicate Serial Number Alert:
When a serial number is entered on a Serialized Sales Inventory record, the Duplicate Serial Numbers warning is triggered if the serial number being entered matches the serial number on an existing Sales Part or matches a serial number on an Asset Tag Detail of a Rental Inventory record.
This alert to the operator is helpful to prevent creating a duplicate sales part record when one already exists or when a Transfer Rental to Sale should be processed instead of creating a new part.

Returning a Serialized Part:
When returning a serialized sales product (using a negative quantity) an existing serial number needs to be entered to identify the product being returned.
If the last 3 or more characters of the serial number are entered, and a single match is found, the corresponding serial number is displayed on the screen.
A window is also provided to search for the serial number as outlined in Select Serial Number.

MODEL NUMBER

Enter the Model of this item, i.e. TAS-350.

MAKE

Enter the Make of this item, i.e. STIHL.

WARRANTY EXPIRY

Accept the warranty expiry date displayed, or type in the correct date.
This defaults from the date received plus the number of warranty days as setup for this product group in Groups.

SPECIFICATIONS

Window to add individual serialized sales products specifications notes that can be reviewed in all inquiries and when the product is used or sold, as outlined in Serial Specifications.

Expanded Record

Click EXP/CON to access the additional fields including:

ENGINE #

Enter the serial # on the engine, if applicable.

MAKE

Enter the make of the engine, if applicable.

Finished?

Click ACCEPT to twice accept the last serial number record, and to accept the list and exit the window.

SERIAL NUMBER COUNT DISCREPANCY:

The Serial# Receiving Discrepancy window is triggered if the number of serial numbers entered does not match the quantity of the serialized sale product that is being received or returned.
Confirm the count is correct and make the adjustment in the window.