Invoice Approval Status Report

This report can be used to identify current invoices for customers whose business is being monitored requiring approval on all invoices prior to posting, as controlled by the Daily Close 1 Approval Codes.
The report lists the invoices, division, invoice date, dollar amount to charge On Account, the hold flag, and date, and the approving operator and date when applicable.

The prompts are:

SALESMAN

Leave this field blank to include all invoices for all Salesman codes, or select one from the drop-down box.
Filtering the output by Salesman code allows the Approver to look at all invoices for that Salesman.

APPROVAL CODE

Leave this field blank to include all current invoices for customers requiring Approval, or to narrow the invoice list, enter a specific approval code or select one from the drop-down list as setup in Daily Close 1 Approval Codes.

DIVISION, "ALL" OR "SEL"

• Type ALL to include all divisions in the report.
• To print the report for a single division, leave this field blank for the Head Office Division, or enter a specific division code, or select a division from the drop-down list.
• Type SEL to select several specific divisions or divisions by accounting region to include in the report, as outlined in Division Select By Region.

Note: This report respects the Divisional Restricted Views assigned to the operator.

INVOICE HOLD STATUS

Select one of the following hold options:

• Select On Hold to list only invoices in the range that are currently flagged to be held back from posting.
• Select Off Hold to list only invoices in the range that are not flagged to be held and will be included in the next Daily Close 1 posting run.
• Select Both to list all current invoices in the range, regardless of the Hold flag.

Note: Invoices that have been entered recently since the last Daily Close 1 and the Hold flag may be pending, are identified with an * (asterisk) and are included in all reports.

REPORT OPTIONS

This value defaults to the operator preference as defined in Operators.
Select one of the output options to Print a report or export the data to Excel as outlined in Report Options.

Finished?

A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

Click the ACCEPT button to begin printing the report, or CANCEL to abort.