Customer First Tier Rental Rates

This window can be used to define the specific rental Groups with special rate structures that take priority over other rates for this customer, as follows:

SEQ

The sequence number tracks the records in the pricing table.

GROUP

Enter the Group or select one from the Group Search window.

DESCRIPTION

The Group description is displayed.

EXPIRY

Enter the date on which this special rates no longer applies.
This date is checked against the document date, not the actual system date when the document was entered.

TRADE DISCOUNT

Check this box to allow Trade Discounts to be given to this customer on Tier 1 Rates for this product Group.
Uncheck this box to prevent Trade Discounts from being given to this customer on Tier 1 Rates for this product Group.

Refer to the explanation in Trade Discounts for more details how this type of discount feature.

Note: Rental items from kits do not respect this flag, as items bundled in a kit often have specific pricing.

RENTAL DISCOUNT

Check this box to allow standard Discounts to be given to this customer on Tier 1 Rates for this product Group.
Uncheck this box to prevent standard Discounts from being given to this customer on Tier 1 Rates for this product Group.

Note: Rental items from kits do not respect this flag, as items bundled in a kit often have specific pricing.

RATES

A window is provided to setup the special rates that apply to this customer by rate code for each Group.
Only the as follows:

SEQ

The sequence number tracks the records in the pricing table.

CODE

Enter the Rate Code or select one from the drop-down list.
Only Rate Codes assigned to this directly Group in Rate Structures can be selected.

DESCRIPTION

The description is displayed.
e.g. Hourly, 4 Hrs, Daily, Weekly, Weekend, 28 Days, Monthly, Event etc.

TO HOURS

The To Hours value that determines the cut-off point after which this rental rate no longer applies, displays.
e.g. If 1 day = 24 hours, and the To Hours is 96 hours, then the Daily rate applies up to 4 days before the next rate WEEKLY applies.

RATE HOURS

The Rate Hours that determines the number of hours per time period, displays.

Example:
1 Day = 24 hours, so the rate hours in this time period is 24.
1 Week = 168 hours (7 days * 24 hrs), so rate hours is 168.
4 Weeks = 672 hours (7 days * 24 hrs * 4), so rate hours is 672.

RENTAL RATE

Enter the dollar amount which applies for this rate code, for this customer.

BASE RATE

Enter the optional Base Rates for applicable Rate codes.
Refer to the notes on Base Rate Processing in the Rate Structures for a detailed explanation of this feature.

BASE HOURS

Enter the Base Hours for applicable Rate codes.

Expanded Rate Record

Click the EXP/CON button to access the Meter rate and New Rate information:

METER INCLUDED

This field only applies to metered or blade-type non-bulk rental products.

Enter the number of meter or blade units included with the rental rate.
If the meter units at Rental Return are less that this meter allowance, there is no meter charge.

RATE

Enter the over-time rate per meter or blade unit, if the included meter units is exceeded for this rate code.

SURCHG

This field only applies if Base Rate processing is being used.
This amount is the additional amount required in the calculation to equal the Base Rate.
This is an information field only.

MAINTENANCE PROVISION

Optional maintenance provision postings can be generated to reflect a maintenance expense in the G/L as a portion of the rental revenue.

Leave this field blank if NO maintenance provision postings are required for this rate code, or enter an hourly rate to be charged at this rate code level for maintenance.

NEW RATE AS OF:

New rates for each rate code can be setup in advance.

Enter the effective date when these new rates should be applied.
Any Contracts, Quotations, Reservations, etc., entered with a date out that is later than this date will be billed at the new rate.
At this effective date, the new rates replace the expired rates in the product rate file.

The fields include:

RATE

Enter the new rate to apply as of the effective date just set.

BASE RATE

Enter the Base Rate for the code to be applied as of this New Rate effective date.

BASE HOURS

Enter the Base Hours for the Rate code, to be used as of this New Rate effective date.

METER INCLUDED RATE

Enter the over-time rate per meter or blade unit to be used as of this New Rate effective date.

SURCHG

This amount is the additional amount required in the calculation to equal the Base Rate.
This is an information field only.

Finished?

Click ACCEPT to accept the list of products and exit, or CANCEL to abort.

Finished?

Click ACCEPT to accept the list of products and exit, or CANCEL to abort.

The Tier 1 Pricing Report can be used to output all the first tier rates and pricing assigned to selected customers, to a report or to a spreadsheet.
Tier 1 Groups and rates can also be updated using the Customer Pricing Management utility or Restructure Class/Group/Rates/Tag and the rate cards can be printed from Customer Rate Card.