Hold/Release Invoices By Division

This utility can be used to list all the invoices for a division that have not yet posted successfully through Daily Close 1, by invoice number with Billing name, invoice date, current DBR # assigned, and Batch if posting Daily Close by division.

The Held flag defaults from the operator's selection, but can be updated manually for specific invoices as required.
Upon exiting the screen, the operator will have the option to process or abort their changes.

• If the Hold status is checked, the invoice will be put on hold to prevent posting.
• If the Hold status is changed to blank, the invoice will be released from being held and the following are considered:
  • The invoice date is checked against the current Date Range set for RSIH in Date Range Control and if the date is outside the acceptable range, the invoice will be changed to the closest date within the range.
    This also becomes the invoice posting date.
  • The new invoice will be assigned the current DBR # in preparation for posting in the next Daily Close 1.
  • The cycle-billing dates will also be changed if required.

The prompts are:

FROM INVOICE

Leave this field blank to include all unposted invoices for the division, or enter a specific invoice number, or select a starting invoice from the Invoice Search window.

TO INVOICE

Leave this field blank to include all unposted invoices for the division, or enter a specific invoice number, or select an ending invoice from the window.

DIVISION

Type ALL to include invoices from all divisions, or leave this field blank to list only invoices for Head Office, or select a preferred division from the drop-down box for the resulting invoice list.

SET DEFAULT HOLD

Select one of the following options to be the default Held value for each invoice in the resulting list:

• Click Hold All to show all invoices in the paging screen for this division as checked to be on Hold.
  Any invoices that should be allowed to post in the next Daily Close 1 can then be manually unchecked before the screen is accepted.

• Click Release All to show all invoices in this division as unchecked to release them from Hold status.
  Invoices can then be manually re-checked before the screen is accepted if they should still be held back from posting.

• Click Current Status to display the current Held status for each invoice in this division.
  Invoices can then be manually checked or unchecked as is appropriate.

Current Invoice List for the Division selection:
A list of the current invoices is displayed, with the invoice number, Bill To Name, Invoice Posting Date, DBR # (Daily Business Report Number) on which it will post, and Batch if posting Daily Close by division.
The Held column displays the default value as defined above for Set Default Hold.
Manually uncheck or check this box to allow or prevent posting for relevant invoices before accepting the invoice list.

Finished?

Click the ACCEPT button to update the Hold status on the invoices in the list, or CANCEL to abort any changes.

DBR to Post:
Invoices newly flagged to post will be updated to the current DBR #.

Posting Date:
If the operator does not have date over-ride access in Operators, the invoice date of any newly released invoices will be checked to confirm the date is within the acceptable Date Range Control for RSIH, and if outside the range the invoice date will be changed to the closest date with the range defined.
If the operator does have the ability to over-ride dates, the invoice/posting date will NOT be changed.