Re-Rental Information

Accounts Payable Menu -> A/P Invoice by P.O. -> Re-Rent Product detail -> Total Costs window -> Re-Rental Information

This window is only triggered in A/P Invoice Details if the Type of transaction is E for Re-Rental or in A/P Invoice by P.O. if the product is a re-rent that was entered using the P.O./Contract link.

If the product is a re-rent that was entered using the P.O./Contract link to place the order, the supplier's A/P Invoices for the cost of the re-rental equipment can be entered in A/P Invoices by P.O. repeatedly, until the Re-Rent Balance is set to zero at the time the final A/P invoice is entered.
Refer to Contract/Purchase Order Link Overview for details on this feature.

When the re-rent product has been assigned to a Rental Product Class that is flagged as Re-Rental, and the invoice is posted, the revenue generated from renting this product to your customers will be tracked automatically in the Re-Rental Transactions and reflected in Re-Rental Inquiry/Report.
For full details on setting up Re-rental equipment and tracking the revenues and costs, refer to Re-Rental Transactions.

Enter the re-rent information as follows:

QUANTITY

Enter the quantity or number of units which were re-rented (sub-rented) from this vendor. This quantity will be reflected in the Re-Rental Inquiry/Report.

If this re-rent product is the result of a P.O./Contract link order, then the quantity defaults from the Purchase Order detail and cannot be changed.

REFERENCE

Use up to 9 characters for a reference for this re-rental.
i.e. Use the customer's name that is re-renting from your firm, or the name of the staff person that requested the re-rental, or a P.O. #.
This reference will display in the Re-Rental Inquiry/Report.

DETAILS

This field only applies if the re-rental was generated from a P.O./Contract link.

If this re-rent product is the result of a P.O./Contract link order, a window is provided to drill down to the source Contract and P.O. details, the P.O. Rates that the supplier will charge that were estimated as a percent of the rental rates the customer is being billed, and any re-rent history on this product as outlined in Re-Rental Transaction History.

BILLED FROM

Enter the optional projected billing start date for this re-rented equipment.
This date is reflected on the corresponding Re-Rental Transactions.

If this is a re-rent item that was entered using a P.O./Contract link, then the Billed From defaults from the contract out date or the last A/P billed date, and this date is used to calculate the Estimate Invoice amount.

BILLED TO

Enter the optional projected billing end date for this re-rented equipment.
This date is reflected on the corresponding Re-Rental Transactions.

If this is a re-rent item that was entered using a P.O./Contract link, then the Billed To defaults to the date entered for this A/P billed date, and this date is used to calculate the Estimate Invoice amount.
This date can be over-typed as required.

PREVIOUS INVOICES

This field only applies if the re-rental was generated from a P.O./Contract link.

The total posted amount billed by the supplier for this re-rent product is displayed.
Amounts are captured when the A/P costs are entered and posted through A/P Invoices by P.O.
This is information only and only applies if the re-rental was generated from a P.O./Contract link as outlined in Contract/Purchase Order Link Overview.

ESTIMATED INVOICES

This field only applies if the re-rental was generated from a P.O./Contract link.

This estimated supplier cost is displayed based on the Billed From/To period and using the rates that were calculated when the Purchase Order as a percent of the rates that will be charged to the customer.
This value is an estimate for the cost on the A/P invoice to be paid to the supplier.

CONTRACT#

If the re-rent was entered directly through A/P Invoices leave this field blank if the contract is not known, or enter the rental contract for the re-rented equipment, or select one from the Contract Search window.
This is information only.

If this re-rent product is the result of a P.O./Contract link order, the contract number is displayed and cannot be changed.

Finished?

Click OK to accept and exit the window.
After exiting the window, confirm that the correct G/L expense account for the Re-rental expense displays in the Account # field.

OUTSTANDING RE-RENTAL BALANCE

This screen is triggered if the re-rental was generated from a P.O./Contract link, listing the product#, description, linked contract#, and quantities.
A window on the View field provides the ability to drill down to see the Contract and P.O. details, the Rates on the P.O. and any posted Re-Rent details for this product in Re-Rental Transaction History.

When the re-rent equipment is returned to the supplier and the final A/P invoice is entered, set the Re-Rent Balance in this window to zero so that no further A/P Invoices charges can be entered.
The P.O. is closed when the Outstanding Balance has been set to zero and that AP invoice has been posted.