Product / Group Special Rate Discount - Details

Inventory Control Menu -> Rental Inventory -> Rental Information -> Rate Discounts window -> Product / Group Special Rate Discount - Details

Utilities Menu -> Inventory Control -> Rates/Costs/Prices -> Update Rental Information -> Rate Discounts window -> Product / Group Special Rate Discount - Details

Special Rates can be setup for seasonal pricing or to allow special rental rates for customers, who get preferential rates or special deals only on certain items.
For example, tables, and table skirting may be rented for 15% off to only the Mall merchants for Sidewalk Sales.

Special Rates are setup in the "Rental Rates & Pricing" parameters on the Operations tab of Configure System Settings in Special Rate Codes, and these rate codes can be assigned to Products, Groups, and Customers in the window on the Details of each special rate code.
The rate structure can then be maintained in the corresponding Product or Group Rates window.

This Special Rate method uses a discount percent of the standard Rate to calculate the Special Rate to be charged for each applicable rate code.
To setup flat amounts to charge for the Special Rates instead of using a percent discount, refer to Product/Group Special Rates.
The discounts can be setup in advance, but do not apply unless the Enable Discount % By Special Rate Level feature is activated in the Company Rate Parameters.

The basic rules for both Special Rate by Discount and by Dollar over-ride options include:

• Security
  The operator can only update Special rates according to the operator's Security Role Permissions as follows:
  • If the Operations - Special Rate Codes is checked all special rates can be viewed and modified in this table including all divisions.
  • If Operations - Special Rate Codes role permission is not checked but the Operations - Division Special Rate is checked, the operator can still view all Special Rates and the associated drill down windows, but can only modify the Special Rates for his Division, and only if there is a quantity On Hand for the product at his Location as defined in the Operators.

• Determining the Rate Structure
  Special rates can only be setup for a Rate Code if a standard rate structure already exists for the product that includes that Rate Code.
  e.g. Daily, Weekly, etc
  This is because the Special rates table uses the To Hours and the Rate Hours values from the existing rate structure for each Rate Code.
  If the Rental Inventory has no rates at all then the Group standard rate structure can be used to determine those values for the Rate Code at the product level Special rate too.

  If the Group To Hours and Rate Hours were initially used to setup product Special rates, and later any standard rates were added at the product level, then the Group defined Special rates become invalid and are displayed in red to alert the operator that they no longer will apply.

  Note: If the standard rate structure is changed on a product/Group on which Special rates have been based, then any new values for To Hours and Rate Hours will be reflected in the Special Rates table as well.

• Special Rate Discount Prohibited
  Special rates by discount percent respect the following flags:

  • If the Special Rate Codes is not flagged to allow Rental Disc. the discounts are ignored.
  • If the Rental Product Class is not flagged to Allow Rental Disc. the discounts are ignored.

When this Rates window is triggered after the Special Rate Level Code has been added or selected in Special Rate Codes, and the Product or Group has been added or selected in Rates Discounts, the prompts are:

PRODUCT# or GROUP#

The selected product number or Group number with the associated description display.

Invalid rate records for the product or group are displayed in red text with a Description of Invalid

Note: Group Discount Percent records can also be created using the Generate Group Rate Code Discount utility.

Rate Details
Rate Discount records by Rated Code can be added, or deleted in the table as required, but only the Disc % field can be modified.
The fields include:

SEQ

The sequence number tracks the records in the table.

CODE

Enter a rate code for this product/Group or select one from the drop-down list.
The list only displays the existing rate codes for this product or Group, or for the product's Group if the product has no rate structure defined.
Once the rate Code has been selected only the Disc % field can be modified and all other fields are for reference only.

If any existing Rate Codes for the product or Group are not assigned a special rate discount, then the standard rate will be applied for that code.

Note: Special rates can only be setup if there is an existing standard rate for the product or Group for that same Rate Code, as the Special rates table uses the To Hours and the Rate Hours values from the existing standard rate structure.

DESCRIPTION

The selected rate description defined for that product or group will display for reference.
e.g. Daily, Weekly, Monthly.

Any changes made to the rate structure in Rental Inventory or Groups will be reflected in this table display.

Invalid Special Rate Records:

Invalid rate records for the product or group are displayed in red text with a Description of 'Invalid'.

Rates become invalid if they have been deleted in the standard rate structure of the Rental Inventory or Group but still exist in this Special Rates table.
Product Special rates based on the Group rate structure also become invalid if there are any standard rates defined at the product level in Rental Inventory.

By drilling down to the Special Rates for that Level in Special Rate Codes, the rate table will be rebuilt and the invalid records will be removed.

TO HOURS

The cut-off number of hours after which this rental rate no longer applies is displayed, and cannot be modified as this value is defined by the current product or group standard rate structure.

RATE HOURS

The number of hours per time period is displayed and cannot be modified as this value is defined by the current product or group standard rate structure.

RATE

The standard rental rate will display for reference only.

BASE RATE

The Base Rate for the Rate code will display for reference only.
For details on Base Rate processing refer to the notes in Group Rates for Rental Equipment.

BASE HOURS

The number of hours per time period for the Base Rate is displayed and cannot be modified.

DISC %

Enter the discount to be given on this rate code for this product or group of product for customers assigned this Special Rate Level.
e.g. 4% discount would be entered as 4.00

Note: If both the Customer and the Special Rate Level have a discount % on rentals, then they will both be applied using the following formula rounded to 2 decimal places:

Special Rate Disc * (100 - Customer Disc) + Customer Disc
                               100                      

The Clone Group Rate Discounts to Products utility can also be used to populate rate discounts in this table for the products by copying them down from the Group.

Note: The discounts can be setup in advance, but do not apply unless the Enable Discount % By Special Rate Level feature is activated in the Company Rate Parameters.

Expanded Special Rates Detail

Click EXP/CON or press <F9> to expand and access the Meter rate information for Non-Bulk Rental Products that have Meter reading or Blade usage, and to view the New Rate information, as follows:

METER INCLUDED

The number of meter or blade units included with the rental of this product, for this special rate code will display for reference only.
If the meter units at Rental Return are less than this meter allowance, there is no meter charge.

RATE

The over-time rate per meter or blade unit will display for reference only.

MAINTENANCE PROVISION RATE

Optional maintenance provision postings can be generated to reflect a maintenance expense in the G/L as a portion of the rental revenue.
This is displayed for reference only.

NEW RATE AS OF

The date when new rates will be applied is displayed for reference with:

RATE

The new rate to apply as of the effective date is displayed.

BASE AMOUNT

The Base Rate for the code, to be applied as of this New Rate Date is displayed.

METER INCLUDED RATE

The over-time rate per meter or blade unit to be used as of this New Rate date is displayed.

Finished?

Click ACCEPT to accept any rate records.