Re-Allocation of Customer Payments

After a check is entered in Customer Payments, this utility can be used correct the payment distribution, by changing which invoices should be paid by that specific check.

To use this utility, the role for the operator must have the Customer Payments - Apply To Invoices permission flag checked in the "Miscellaneous" window of Security Role Permissions.

The prompts include:

CUSTOMER #

Type in the customer's number, or type in the first few characters of the customer alpha-key for a matching list of customers, or use the customer look up window as outlined in Accounting Customer Search.

CHECK #

Enter the check number or select it from the Search for Document by Customer and Date window.

Note: Only invoices for a currency matching the currency defined by the payment method of this "Check", will be included in the list for redistribution.

CHECK DATE

The date of the check is displayed for reference only.

SHOW FULLY PAID INVOICES

Check this box to include invoices in this date range that have been fully paid as well as invoices with an outstanding balance.
Uncheck this box to include only invoices with an outstanding balance.

STARTING INVOICE #

Leave this field blank to include all eligible invoices, or narrow the list by entering a starting invoice point, or select it from the Search for Document by Customer and Date window.

FROM DATE

This field defaults to 01/01/1901 if only outstanding invoices are being returned, and defaults to six months ago if paid invoice are also included.
Accept the default date or enter a preferred starting date for the range of invoices.

Note: No date range control is applied to this utility.

TO DATE

Accept today's date or enter a preferred ending date for the range of invoices.

Finished?

Click ACCEPT to generate the customer's invoice list matching the currency of the Check, and to re-select the invoices to be paid as outlined in Customer Payments.

Error Conditions:

• The re-allocation of the invoice is not accepted if the discount details do not match the original check discount.
• The re-allocation of the invoice is not accepted if the check has a negative balance.