Capture Card/Check on File

Counter Menu -> -> Contracts -> Contract Summary & Totals -> CAPTURE CARD -> Capture Card/Check on File

Counter Menu -> -> Reservations -> Convert Reservation to Contract / Reservation Summary & Totals -> CAPTURE CARD -> Capture Card/Check on File

Counter Menu -> -> Rental Quotation -> CONVERT button -> Convert Quote to Contract-> CAPTURE CARD -> Capture Card/Check on File

Accounts Receivable Menu -> -> Customer Payments -> CAPTURE CARD -> Capture Card/Check on File

When this capture Card/Check processing has been activated for Texada Pay, Credit Card information or Check detail information can be captured and validated for use as a future payment in the Canada, US, Australia and New Zealand.
Once captured the information is saved in the Customer Credit Card table, and can only be retrieved to apply against a billing charge when a Method Of Payment Code 'FILE*' (On File) is entered in the pay process.

Credit Cards can only be capture for "Cash" Customers if the customer has a record setup in Customer Information.

Note: Credit Card and Check information is only saved in SRM for re-use with Texada Pay when this 'Capture Card/Check on File' utility is used to save the data. This process assigns a "Payer ID" viewable in the expanded records in Customer Credit Cards table, and only cards and checks with a "Payer ID" can be used to apply to future payments.

The prompts are:

METHOD OF PAYMENT

Enter a payment method defined in Method Of Payment Codes as a type A or type M, or select one from the drop-down box.
'A' type payments must be Credit Card payments as this is a 'Scan and Authorize' action, but 'M' type payments could be Credit Cards or Checks as this is a 'Manual capture and Authorize'.

CUSTOMER

Enter the customer number or select it from the Customer Search.
A valid customer number saved in Customer Information other than "blank" Cash customer, is required to store the card/check information for On Account or Cash customers.
Customer numbers setup as one of the "Clone" customers in the Divisional Contract Parameters cannot be assigned Credit Card information.

If this Capture Card/Check on File window was accessed from the Contract Summary & Totals screen the Customer number defaults from the customer# on the document and cannot be changed.

CARD TYPE

Select one of the following types of payment to be captured:

• Click Credit to Select Card Type and capture a CREDIT CARD with information for future payments.
  
  Card Information:
  Enter the Card information in the Texada Pay Credit Card Information.
  If accepted this information will be saved in the Customer Credit Card table.

  For Canadian firms the Prompt for Card Reader window is triggered if the payment fails, or if this is the first payment for this Session or if the Session ID does not match the Card Reader device code previously stored in Texada Pay Sessions IDs.
  Select the appropriate Card Reader from the drop-down list before proceeding.

• Click Check to Select Card Type for an ELECTRONIC CHECK to capture check information such as a VOID check, for future payments.

  • Electronic Check/ACH (US) window
    This ACH (Automated Clearing House) Check option is available for U.S. Companies as defined by the currency Region set in Company Information.

    CONDITION

    The Condition code is used by Texada Pay for the ACH (Automated Clearing House) action, and is "hard coded" as defined by OpenEdge.
    Accept the default and click OK.

    AUTO PAY

    Check this box if the Credit Card that is being added is going to be used to automatically pay Cycle Billing invoices.
    Uncheck this box if this Credit Card should not be used for automatic payments.

  • Electronic Check/EFT Information window
    This EFT (Electronic Funds Transfer) Check option is available for Canadian, Australian & New Zealand Companies as defined by the currency set in Company Information.
    Complete the check information to capture the 'Check on File' as outlined in the Texada Pay Banking Information.

  Note: There is no automatic checking for an NSF check for any currency region.
  The funds are submitted to the bank but if there are insufficient funds, the payment will fail, similar to a bad cheque.

AUTO PAY

This is a default and can be changed in Texada Pay Banking Information and in the Customer Credit Card window later.

Check this box if the Credit Card or Check that is being added is going to be used to automatically pay future Cycle Billing invoices.
Uncheck this box if this Credit Card should not be used for automatic payments.

Finished?

Click ACCEPT to open a browser window to capture the card or check details, or CANCEL to abort.

When accepted the 'Trx Type' and the 'Payer ID' in the Customer Credit Card window will be assigned by Texada Pay.
All "On File" Credit Cards and Checks can be easily identified in the Customer Credit Card window as they will always carry a 'Payer ID' code, where other Credit Cards will not.

Capture Cheque On File for Australia & New Zealand:
Capturing a cheque on file will not accept zero so the account will be billed $0.01 but for Australia and New Zealand this is rounded up to 1.00

Note: The version of window displayed by Select Card Type capture card data can be controlled by SCS staff by the "Activate Global Payments" flag.