PPSR Contract Detail Additional Options

This window is enabled in the product detail on the Contract when the "Activate Contract Detail Additional Options" feature is activated in the Divisional Contract Parameters for document division.
It can be used to capture user defined values and the asset PPSR data for Australia's Personal Property Security Register.

The prompts are:

CONTRACT DETAIL PROMPTS

Window on this field to select the prompts relevant for this asset as follows:

SEQ

Accept the sequence number that tracks the records in this file.

CONTRACT PROMPTS

Select the prompts that apply to this product as setup in the Contract Detail Prompts table.

VALUE

Enter the free-form response to be captured with the PPSR data.

Finished?

Click Accept to accept the selection and exit or click Cancel to abort.

PPSR APPLICABLE

Not all products on the contract need to be registered on the PPSR.
The requirement by Australian law is to register non-bulk rental products that are on hire for longer than a two-year period,

Uncheck this box if PPSR is not relevant to this product detail on the Contract.

Check this box if PPSR data should be captured for this product detail in this Contract.
There is no restriction on whether a PPSR can be entered for the same non-bulk asset on multiple contracts or even multiple times on the same contract when no availability checking is on.

The PPSR display only information includes:

AUSTRALIAN CUSTOMER #

The Australian Customer number (ACN) is displayed for this customer as defined in the customer's Additional Information window.
This is information only but this value is mandatory for the PPSR to be a valid submission and can be added or corrected in the customer's Additional Information window.

AUSTRALIAN BUSINESS NUMBER

The Australian Government ID number (ABN) is displayed for this customer as defined in the customer's Additional Information window.
This is information only but this value is mandatory for the PPSR to be a valid submission and can be added or corrected in the customer's Additional Information window.

CUSTOMER BILL NAME

The Customer name is displayed for reference, as defined in the Customer Information.

PRODUCT VIN#

The asset VIN# is displayed for reference, as defined in the rental product's Make/Model and Re-Order Information.

The PPSR information to be entered for this contract rental includes the following:
This fields with the exception of the 'Contract Details Prompt' window, the 'PPSR Discharge Date' and the 'Comments' fields are not accessible once the asset has been returned.

PPSR REGISTRATION#

Enter the numeric registration number assigned by the Government to protect this asset when it is out on rent on this PPSR record.
This protection covers liquidation if the renting customer should declare bankruptcy during the rental period.

PPSR TOKEN#

Enter the alpha/numeric token number for this PPSR record.
This token becomes the passkey to access the details of the asset record on the PPSR portal.

PPSR DATE REGISTERED

Enter the date of this registration for this PPSR record.

PPSR EXPIRY DATE

This expiry date defaults to 7 years from the 'PPSR Date Registered' but can be over-typed as required.

PPSR DISCHARGE DATE

This is the date the asset was removed from the PPSR portal.
This is important to ensure upkeep of the online PPSR register.

The operator is prompted for this date on the PPSR Product Information pop-up when the asset is returned in Rental Return or Exchange by Contract.

Note: If the 'PPSR Discharge Date' is left blank when the Contract is closed or the product is exchanged, the date can still be added in Change mode in this window on the appropriate Contract detail line.

COMMENTS

Additional notes can be entered in this window about the PPSR details or any changes made to them.

Finished?

Click Accept to proceed or Cancel to abort.

Note: A setting in the Additional Pop-Up Windows of the Divisional Contract Parameters. can be set to automatically trigger this Contract Detail Additional Options pop-up window in contract detail entry.

An audit record in written to the Audit Log in the "PPSR Changes" category for RSCH02, to track changes made to the accessible PPSR fields by date and time of the change, with the function, message, operator, contract#, and customer#.
Changes to the Customer's Government ID, Australian Customer#, or the product VIN# are not logged.