Purchase Order Approval Notes

Purchase Order Menu -> Purchase Order Inquiry -> P.O. Header -> Approval Notes window -> P.O. Approval Notes

Purchase Order Menu -> Purchase Order Approvals utility ->Approval Notes window -> P.O. Approval Notes

The PO Approval Notes is only available when the 'Enable P.O. Approval' feature is activated in the Company Inventory Parameters and the notes can be accessed when the PO is created in the window on Purchase Orders.
The Notes window header displays the PO number and the current Approval Status of the Purchase Order.

These notes can continue to be modified on the Purchase Orders when the P.O. is still in Draft status and they can also be updated from the Purchase Order Approvals utility when the P.O. has any status until the P.O. is Approved.
The notes can be included in the Purchase Order Approval Report and the Purchase Order Inquiry.

Only the requesting Purchaser and the current Approver can update the Approval Notes.
In Change mode, only his most recent notes can be modified by the Purchaser or Approver.

The prompts for multiple lines of Approval Notes can be logged as follows:

SEQ

The sequence number automatically tracks the number of lines entered for the note.

DATE

A date stamp is written when the Note detail was added.

TIME

A time stamp is written when the Note detail was added.

NOTE

Type in the note or comment about this Purchase Order. Use as many lines as needed to write the note.

OPR

The Operator code is automatically saved with the Note.

Finished?

Click ACCEPT twice to accept the last notes line and again to exit the window, or click CANCEL to abort.