Alternate Pay To Information

This window can be populated with a Name and Address that will automatically be paid by any payment generated from A/P Computer Checks against A/P invoices for this vendor.
This can be useful if your supplier has a financing company and payments need to be directly issued to the financiers rather than the vendor, when the checks are cut.

As well as printing on the A/P Computer Checks, it is reflected on the A/P Edit Check Register, Post Check Register, Check Reconciliation, Outstanding Checks and Outstanding Checks Report.
The Alternate Payee address and Name is also printed on the Print Purchase Order instead of the primary vendor name and address.

The setup prompts are:

USE ALT PAY TO:

Uncheck this box if your firm does not use this feature or if A/P Computer Checks for this Vendor should not be made out to the Alternate Payee at this time.

Note: If this check box is unchecked any existing Payee data values are removed.

Check this box to activate the Alternate Pay feature for this supplier and fill in the following payee information to print on all computer checks issued for this Vendor in place of the vendor's information.

NAME

Enter the Financing Company's name as it is to be printed on computer checks.
This is a mandatory field as this name becomes the Payee on the check.

The field allows up to 60 characters but truncates at 42 on the check.

CONTACT

Enter the optional Contact name for information only.

ADDRESS LINE 1 & 2

Enter the financier's address to be printed on the computer check stub.
This is a mandatory field as it is used in the mailing address on the check.
If more space is required, use the optional Address Line 2. Always use Address Line 1 first.

CITY

Enter the city, to a maximum of 20 characters.
This is a mandatory field used in the mailing address on the check.

PROV/STATE

Enter the province or state, to a maximum of 5 characters.
This is a mandatory field used in the mailing address on the check.
This is a free format field, but the Prov/State Search window is provided to view and select from standard province and state codes.

POSTAL/ZIP

Enter the postal or zip code to a maximum of 10 characters.
This is a mandatory field used in the mailing address on the check.

COUNTRY

Enter the country code or select one from the window.
This is a mandatory field used in the mailing address on the check.

PHONE #

Enter an optional telephone number for the financier.

EXT #

Enter the optional telephone extension number up to 4 characters.

Finished?

Click OK to accept the data.