Select TP Method of Payment

This payment selection window is only triggered if the Texada Pay feature has been activated and the currency assigned to the Customer matches the currency defined for your Company.

Refer to Capture Customer Payment Options for information on the different payment process methods.

Select a payment option for a positive dollar amount paid:

MANUAL ENTRY:

Select to capture the card or check information manually if the card is not present or if there is no card reader present.
A temporary payment method of "TBD-M" (To Be Determined- Manual) is assigned.
When the screen information is accepted then the Select Card Type window is presented to process the Credit Card or the Electronic check.
Texada Pay integrates directly with the Bank or Credit Card authorization service to complete the transaction.

TERMINAL:

Select to use a Credit Card terminal to Authorize a Card or take payment by a Debit or Credit Card if an external card scanner or a card capture device and the Card itself are present.
A temporary payment method of "TBD-A" (To Be Determined- Automatic) is assigned.

Texada Pay integrates directly with the Bank or Credit Card authorization service when a Debit, Interac or Credit card payment is received from your customer.
The operator can scan the card and Texada Pay immediately performs the authorization and/or processes the payment.

With Texada Pay the "Authorize only" option only applies when the card is scanned in by a Terminal or Card Scanner.
The "Authorize only" option is not supported when the Card information is entered using the Manual Entry option

A Receipt is printed for the customer with the payment information.
Refer to Texada Pay for activation and configuration information.

CARD/CHECK-ON-FILE:

Select the Card/Check-On-File option if this customer has provided your firm with a Direct Payment Check or a Credit Card on file that should now be used to capture the payment.
Payment method becomes the system controlled "FILE*" and when the screen information is accepted then the Select Card Type window is presented to process the Electronic check.

Note: This option is restricted based on what information is captured on file for the customer and is disabled if check or card is on file.

Capturing Check or Credit Card on File:
With Texada Pay a Credit Card or Direct Payment Check can be entered through the Capture Card/Check on File utility to apply against future payments.
This saved authorization provides Texada Pay the ability to automatically collect billing payments through processes such as Cycle Billing.

OTHER:

Select Other if the customer does not want to pay by Texada Pay.
Then select a Method of Payment from the drop-down list provided.

METHOD OF PAYMENT

Select a payment method from the drop-down list as setup in Methods of Payment.
Only payment methods with the same currency as the Customer/Company are displayed along with the associated Card Type defined in Methods of Payment.
The Card Type determines the next step in the capture process.

If the 'Card Type' is 'Y' or 'S'' and the Prompt Auth Only For Credit Card flag is YES in the Division Miscellaneous Parameters for this document division, a pop-up window prompts for "Authorization Only ?" before capturing the card information.
Card information for payment or just for authorization can then be recorded or scanned in the Scan Credit Card window.
The card must also be swiped on a separate external scan unit to process the payment transaction by the bank or credit card company.

Note: Payment methods with Card Types of 'M', 'A', and 'T' are not included in the drop-down list.

CORRECTION:

This option only appears if the operator has security Role Permission for 'Method Of Payment Correction' activated in the "Document Field Access" parameters.
The Correction option can be used to create a payment in SRM for a TP payment that was processed through the OpenEdge clearing account successfully but did not get saved correctly as a payment in SRM.
The Correction captures the payment information as a TP payment in SRM without re-posting it to the OpenEdge clearing house.

When the Correction option is selected, a payment option must still be selected from the "Select a Payment Method" drop-down list as setup in Methods of Payment.
This is required to determine the GL posting account for the payments, the payment method to print on the document and for the Daily Close 1 reporting.

The Scan Card screen is then generated to manually capture the Credit Card of the original transaction posted to Texada Pay.

An audit entry is written to the Texada Pay Payment Log with PAYMENT ID = CORRECTION:YYYYMMDD_HHMMSS and the TYPE will be C.

Finished?

Click ACCEPT to continue or CANCEL to abort.

Select Method of Payment:

The system attempts to match up the payment option above using the "Issuer" code assigned in the Methods of Payment but if a match cannot be established this Select Method of Payment window is triggered to complete the GL transaction for the payment.

Issuer Matches in Methods of Payment:

- Debit and Interac payments - will match with “I” Issuers
- ACH/EFT payments - will match with “B” Issuers
- Credit payments - will determine the card being used and match with the Issuers accordingly such as Visa will be matched with “V” Issuer

If one match is found, that Methods of Payment is used for the payment.
If Zero matches are found, the Select Method of Payment window opens to select from all Methods of Payment but for the company currency only.
If more the one match is found, the Select Method of Payment also opens to select from only the Methods of Payment that match the Issuer.

Refunds and Credits:

A refund can be entered as a negative dollar amount, usually in the same Methods of Payment that it was taken so that the same G/L Deposits Held account is updated by the change in value.

With Texada Pay if the 'Refund Existing Payment Only' control is activated in the Texada Pay configuration, a one-time refund can only be given if it is less than or equal to an existing deposit transaction amount.
Some clearing houses will not approve a refund unless the original payment has been processed and approved so if a refund cannot be processed immediately the operator is given the option to add the Refund Request to the TP Pending Refund Queue table to be re-submitted to the clearing house at a later time.

Select a payment option for a negative dollar amount paid:

MANUAL OR CARD/CHECK-ON-FILE:

Select to capture the card or check information. This option covers a credit on-file card or check or a manually entered card if there is no card reader present or
A temporary payment method of "TBD-M" (To Be Determined- Manual) is assigned.
When the screen information is accepted then the Select Card Type window is presented to process the Credit Card or the Electronic check.
Texada Pay integrates directly with the Bank or Credit Card authorization service to complete the transaction.

TERMINAL:

Select to use a Credit Card terminal to process a Credit on a Card or refund payment by a Debit or Credit Card if an external card scanner or a card capture device and the Card itself are present.
A temporary payment method of "TBD-A" (To Be Determined- Automatic) is assigned.

Texada Pay integrates directly with the Bank or Credit Card authorization service when a Debit, Interac or Credit card payment is received from your customer.
The operator can scan the card and Texada Pay immediately performs the refund payment.

A Receipt is printed for the customer with the payment information.
Refer to Texada Pay for activation and configuration information.

OTHER:

Select Other if the customer does not want the refund by Texada Pay.
Then select a Method of Payment from the drop-down list provided.

METHOD OF PAYMENT

Select a payment method from the drop-down list as setup in Methods of Payment.
Only payment methods with the same currency as the Customer/Company are displayed along with the associated Card Type defined in Methods of Payment.

Finished?

Click ACCEPT to continue or CANCEL to abort.