A/P Batch Codes

Batch codes enable the Accounts Payable invoices to be entered and posted in a batch.
This is most convenient if two or more staff are entering A/P Invoices at the same time. Each staff member can have their own batch code, i.e. LR - Liz Randall, RF - Rick Franks. This allows each person to enter and post their work independently of the other person.

A/P batch codes can be maintained in the window in the "Accounts Payable" parameters on the Accounting tab of the Configure System Settings.
An operator must be assigned a Security Role that allows permission to the Accounting - Batch Codes in order to access this table.

If your firm chooses not to use multiple batch codes, the Blank (spaces) Unassigned Batch code can be used to run the invoicing programs. This code is shipped pre-loaded with the system.

Note: Batch codes are not required to separate the invoices into Invoices On Hold and Invoices Ready to be posted.
The Hold status for unposted A/P invoices can be updated in Hold/Release Invoices.

Press ADD Key to begin. The prompts are:

SEQ

The software automatically keeps track of the number of entries made.

CODE

Use up to three characters or numbers for the batch code.
i.e. staff's initials

DESCRIPTION

Type in the staff's name, or other batch description.

Finished?

Click the ACCEPT button to accept and exit, or click the CANCEL button to abort.

ACTIONS:
Additional actions provided by buttons on the Batch Codes screen include:

• Delete an A/P Batch Code:
  Click on the sequence number for the batch code to be deleted and then click the DELETE button.
  At the confirmation prompt, click YES to delete the batch code.