Generate Recurring Invoices

Accounts Payable Menu -> A/P Recurring Invoices -> Generate Recurring Invoice

This options to use the A/P Recurring Invoice feature only appear in the menu tree if a batch code has been created in the Recurring Batch Codes table and the operator has role security to access this utility.
If the 'Recurring Invoices' sub-menu option is still not included on the AP menu, try refreshing the menu tree display by right-clicking on the menu panel and selecting the Refresh action.

If this feature is not activated by creating a Batch Code, the options do not display in the menu tree.

Recurring invoices are A/P invoices that must be generated and paid regularly to a vendor, and are expensed to the same G/L accounts and divisions, and usually for the same amounts.
This includes repeat vendor billings such as vehicle lease payments, or property rental payments.

After the Recurring Batch Codes are setup in Recurring Batch Codes with codes and descriptions, they must be assigned to the supplier in the Vendor Information in the Additional Information window, by selecting Enable for the "Recurring A/P Invoices" setting.
In the resulting Recurring A/P Invoices window the Recurring Batch Codes must then be assigned to the vendor, along with the repeat posting information including the G/L accounts, divisions, and amounts.

This utility can the generate the actual recurring invoices.
The prompts are:

Enter the batch code for which to create recurring A/P invoices or select one from the drop-down list.

Enter the posting date.
Note: If this process is re-run for the same batch code regardless of date, before the invoices from the previous run are fully posted, the new invoice run will over-write any unposted invoices for that batch code.

Click ACCEPT to proceed to Recurring Invoices, or CANCEL to abort and exit.

After the invoices are created, they can be confirmed and modified if required as outlined in Recurring Invoices, and then posted in Post Recurring Invoices.

Posting Control
The Recurring Invoices program is designed to be run by one operator at a time per batch.
Locking will occur if another operator attempts to run the program at the same time, or if the first operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen preventing the second operator from proceeding, and only operators with Security Role permission to reset the Accounts Payable - Recurring Batch Code flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for A/P Recurring Invoices is reset, a record is written to the Delete Log for the Function APRB02.

Topic Keyword: APRBH01
Converted from CHM to HTML with chm2web Pro 2.85 (unicode)