Recurring Invoices

Accounts Payable Menu -> A/P Recurring Invoices -> Recurring Invoice

Accounts Payable Menu -> A/P Recurring Invoices -> Generate Recurring Invoices -> Recurring Invoice

This option to use the A/P Recurring Invoice feature only appears if a batch code has been created in the Recurring Batch Codes table and the operator has role security to access this utility.
If the 'Recurring Invoices' sub-menu option is still not included on the AP menu, try refreshing the menu tree display by right-clicking on the menu panel and selecting the Refresh action.

After the invoices are created in Generate Recurring Invoices by batch code and before they are posted, they can be reviewed and modified in this utility.

The prompts are:

Enter the batch code to view current recurring A/P invoices or select one from the drop-down list.

Enter the posting date.
This date defaults from Generate Recurring Invoices but can be changed as required.

Resulting Invoice List:
Additional records can be added or deleted if required.
The sequence number tracks the records in the file.

The Vendor number displays.
The Vendor Name displays.

Window to view the invoice details as outlined in Recurring Invoice Details.
Details can be added, deleted, or modified as required.

The total amount for this invoice displays as defined in the window on the Details field.

Click ACCEPT to accept the invoices and amounts.

The total amounts for all the suppliers' invoices display.

Click ACCEPT to accept these A/P invoices and proceed to post.

Click YES to continue with the posting process as outlined in Post Recurring Invoices.
Click NO to post the invoice later using Post Recurring Invoices.

Posting Control
The Recurring Invoices program is designed to be run by one operator at a time per batch.
Locking will occur if another operator attempts to run the program at the same time, or if the first operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen preventing the second operator from proceeding, and only operators with Security Role permission to reset the Accounts Payable - Recurring Batch Code flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for A/P Recurring Invoices is reset, a record is written to the Delete Log for the Function APRB02.

Topic Keyword: APRBH02
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