Post Recurring Invoices

Accounts Payable Menu -> A/P Recurring Invoices ->Post Recurring Invoices

This option to use the A/P Recurring Invoice feature only appears if a batch code has been created in the Recurring Batch Codes table and the operator has role security to access this utility.
If the 'Recurring Invoices' sub-menu option is still not included on the AP menu, try refreshing the menu tree display by right-clicking on the menu panel and selecting the Refresh action.

After the invoices are created, they can be confirmed and modified if required as outlined in Recurring Invoices, and then posted to the A/P sub-ledger and to the G/L using Post Recurring Invoices.

Enter the batch code to be posted or select one from the drop-down list.

Enter the posting date.
This date defaults from Recurring Invoices but can be changed as required.

Click ACCEPT to print the posting journals or CANCEL to abort and exit.

The A/P invoice number defaults from the Recurring Batch Code.
If multiple recurring invoices are created for the same vendor and same batch code in the same month, a numeric counter suffix is added to distinguish the invoices.

The posting reports include:
  • CURRENCY EXCHANGE BY DIVISION (when relevant and if activated in the Company Miscellaneous Parameters).

REPORT PRINT & POST Confirmation
Click YES to post the invoice transactions to the A/P sub-ledger and to the G/L.
Click NO to abort the posting to make changes or to report print and post the reports later.

To control which operators have access to the posting of A/P recurring invoices, Security Roles can be defined with Menu Security, and the roles can then be assigned to the operators in Operators.

The ability to post invoices can be further controlled by setting up a password and defining Security Roles for the APVI10C module in Module Passwords.
Any operator without permission to post as determined by his roles, would then have to enter the correct password to proceed posting.
This is validated at the point of posting when the operator is prompted if to accept the report and post.

For more information on security features refer to Override Security Overview.

Posting Control
The Post Recurring Invoices program is designed to be run by one operator at a time per batch.
Locking will occur if another operator attempts to run the program at the same time, or if the first operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen preventing the second operator from proceeding, and only operators with Security Role permission to reset the Accounts Payable - Recurring Batch Code flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for A/P Recurring Invoices is reset, a record is written to the Delete Log for the Function APRB02.

Topic Keyword: APRBH03
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