AP Receive Against A Work Order

Accounts Payable Menu -> A/P Invoices -> ENTER BY P.O. button -> A/P Invoice by P.O. -> A/P Invoice Details by P.O. -> A/P Invoice Details -> Work Order Information Window -> Receive Against A Work Order

This window can be used to define the W.O. and the part that is being received on the A/P Invoice to be used on that W.O.
It can be accessed by selecting the W option in the Type field on the A/P Invoice Details.

Note: This feature can be activated by Texada Client Services from the Custom Function Parameters.

The prompts are:

WORK ORDER NUMBER

Enter the W.O.# or select it from the Estimate/Work Order Search window.

PRODUCT NUMBER

Enter the part to be used on the W.O. or select it from the Inventory Search window.

Invoice Details:

ACCOUNT#

The account number expensed on the A/P Invoice is the Inventory Account as defined for the product in the Sales Product Class.

DESCRIPTION

The G/L account description is displayed.

DIVISION

Accept the division previously selected in the invoice header or type in the correct division or select a division from the drop-down list.

AMOUNT

When the cost of the sales part being purchased for the W.O.

WORK ORDER DETAILS

The W.O. detail window opens to capture the following:

WORK ORDER NUMBER

The W.O.# displays.

PRODUCT NUMBER

The new part number displays.

QUANTITY

Enter the quantity being purchased and out on the W.O.

DESCRIPTION

The new part description displays. This can be over-typed as required.

REPAIR CODE

Enter the repair code or select one from the drop-down list.

COST EACH

The cost per unit on this invoice displays.
This is the Amount being invoiced divided by the Quantity.

MARKUP%

Enter the percent markup used to calculate the price.

PRICE EACH

This price per unit defaults from the Cost Each times the Markup%, but can be over-typed as required.

TOTAL

This is the Amount being charged on this A/P Invoice detail line for the purchase.

Finished?

Click OK to accept.

When the purchasing invoice is posted through Post A/P Invoice, the parts detail is added to the Work Order.
The W.O. cannot be closed and billed until the A/P Invoice is posted.

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Topic Keyword: APVI05