Post Bad Debts

After entering the bad debt transactions in Bad Debts, post the bad debt entry to the customer's account and the General Ledger using this option.

It may be useful to generate the Bad Debts Report before posting if the accountant's approval is required prior to posting to the General Ledger.

The prompts to post are:

POST ALL BATCHES

Check this box to post all Bad Debts records for all batches.

Uncheck this box to post just a specific batch of Bad Debts records.

BATCH CODE

Leave this field blank for the Unassigned Batch, or type in the preferred Batch Code, or select a Batch from the drop-down list.
Batch codes can be setup in A/R Invoice Batch Codes.

Note: The ability to print and post all batches respects the Posting By Batch Control flag as set in the Company Posting Parameters.

Finished?

A printer can be selected from the Printer option located on the menu bar at the top of the screen.

Click the ACCEPT button to begin printing the report, or CANCEL to abort.

ERRORS

If any of the G/L accounts are missing or invalid, an error message displays on the screen and prints in the description field on the report.
Click OK to acknowledge the error message.
The G/L account can be corrected in Default Accounts by currency code, and then this posting program can be re-run.

POSTING Confirmation

Review the report.

Click NO if the paper jammed, or if corrections are required before re-posting.

Click YES if the Bad Debts Posting Report printed correctly. The posting to the customer's account and the General Ledger will begin.
The posting results in a credit invoice appearing in the customer's account equal to the amount of the Write-off Invoice.

Complete the Write-Off by Clearing the Customer's Account:
Posting the Bad Debts results in a credit invoice appearing on the customer's account, which causes the customer's account balance to be zero.

To clear the customer's account, apply the credit invoice W/OFF against the other invoices and finance charges and finance charges.
Clear Unapplied Balances can be used to automatically clear the account.

Posting Control
The Post Bad Debts program is designed to be run by one operator at a time per batch.
Locking will occur if an operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen and only operators with Security Role permission to reset the Bad Debts flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for Post Bad Debts is reset, a record is written to the Delete Log for the Function ARBD70A.