Post Finance Charges

After the calculated finance charges have been reviewed and any adjustments are completed in Review Finance Charges, the charges can be posted to the General Ledger and to the customer accounts in the A/R sub-ledger.
In the General Ledger, the Accounts Receivable account will automatically be debited and the Finance Charge Revenue account will be credited as assigned in Default Accounts.

Any customers having a currency with a currency exchange rate, also generate a posting of the exchange amount to credit the Finance Charge Revenue account, and debit the Currency Exchange account as assigned in Default Accounts.

The posting produces a Finance Charges Journal, which is your audit trail.
The Finance Charge Report can be used to review and manage the payment status of existing Finance Charges.

The cut-off date of the run becomes the document date and the Finance charges are indicated in the customer accounts and statements with the document number of:

• Finance Charges not posted by divisions = FINCHRG and the Currency, e.g. FINCHRG/C
• Post Finance Charges by Divisional = FC/Division/Currency, e.g. FC/DIV1/C

The prompts are:

DIVISION, "ALL" OR "SEL"

This parameter is only available if the feature to Activate G/L Posting By Division is activated in Support Application Parameters.
Select one of the following:

• Type ALL to post Finance Charges for all divisions.
• To post charges for a single division, leave this field blank for the Head Office Division, or enter a specific division code, or select a division from the drop-down list.
• Type SEL to select several divisions or divisions by accounting region, as outlined in Division Select By Region.

Refer to Calculate Finance Charges for more details on calculating and posting Finance Charges by division.

FINANCE CHARGE JOURNAL SORT

Select one of the following sort options:

• Select Name to list the finance charge transactions by customer name.
• Select Customer # to output the list in customer number order.

Finished?

A printer can be selected from the Printer option located on the menu bar at the top of the screen.

Click ACCEPT to proceed with the report or CANCEL to abort.

REPORT PRINTED - PROCEED WITH POSTING Confirmation

Review the posting journal.

Click YES to accept the report and post the finance charges to the G/L and the A/R sub-ledger.
Click NO if the paper jammed and it needs to be to reprinted, or if further changes need to be made to the finance charge records in Review Finance Charges.

Note: Post Finance Charges will throw a warning and then a rollback error to abort the run, if any Finance Charge document already exists for the same date and document name for a customer.

Example of Finance Charges Journal

        ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
                                LONGVIEW RENTALS                           PAGE 1
                            FINANCE CHARGES JOURNAL
                                                                                                                           FINANCE   CURRENCY
        CUST #   NAME                   CUR   TYPE   INV DATE      CHARGES   EXCHANGE
        ------   ----                   ---   ----   --------      -------   --------
         13     BOWMAN CONSTRUCTION      C     F     07/31/20XX      5.25
         21     WEATHERALL ALUMINUM      U     F     07/31/20XX     10.00      4.00
         31     ACADEMY CONSTRUCTION     C     F     07/31/20XX       .75
         56     LANGFORD CONSTRUCTION    C     F     07/31/20XX     16.00

         R E P O R T   T O T A L S                                  32.00      4.00

        ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Reversing A Finance Charge:

• Method 1:
  The simplest method of adjusting an unpaid finance charge is to fully discount it during a payment application in Customer Payments .
  In the A/R Payment utility follow these steps to clear an unpaid finance charge from the customer's account:

  PAY

  Check the Pay box for the finance charge to be adjusted.

  
  AMOUNT TO PAY

  Enter the full finance charge amount as a positive amount.

  
  DISCOUNT TAKEN

  Enter the full finance charge amount as a positive amount.

  If the Company Posting Parameters is setup to Prompt User for Customer Payment Discount Account in Customer Payments, a window opens prompting for the discount G/L account:

  POSTING ACCOUNT FOR DISCOUNT

  Enter the Finance Charge account to be debited, instead of the regular discount account, or lookup the account in the window.

  
  NET AMOUNT

  The net payment will be zero.

  
  By fully discounting the finance charge, ACCOUNTS RECEIVABLE is credited, and SALES DISCOUNTS GIVEN (expense account) or FINANCE CHARGE account if specified, is debited for the finance charge amount.
  Note: If the check date is out of the current Date Range, discounts should not be issued with this check because the posting date assigned to the discount will be the same as the check date.
  In this case, enter a zero payment for the current month to achieve the finance charge adjustment. (A zero payment is a payment for zero amount entered into the customer's account.)

• Method 2:
  An alternative method of adjusting an unpaid finance charge is to issue a credit invoice to the customer in A/R Invoices and add an invoice as follows:

  INVOICE #

  Enter F REV for finance charge reversal.

  CUSTOMER #

  Enter the customer number or look it up in the window.

  INVOICE DATE

  Enter the date which the Finance Charge is being adjusted.
  e.g. Today's date. The date selected must be in the current date range.

  ACCOUNT #

  Enter the FINANCE CHARGE revenue account or look it up in the window.

  DIV

  Leave this field blank for Head Office division, if finance charges are not posted to divisions, or enter the appropriate Division.

  AMOUNT

  Enter the amount of the finance charge to be adjusted as NEGATIVE to issue a credit to the customer.

  
  Post the invoice using Post A/R Invoices.