Post A/R Invoices

Reports Menu -> Automatic Reporting -> Function ARIF10 -> runs Post A/R Invoices

After invoices are entered in A/R Invoices, select Post A/R Invoices to post the invoices to the General Ledger.
All invoices can be posted, or invoices can be posted by the Batch Code.
A Sales Journal is generated with a summary by account by month.

Note: When using separate batches, Invoice entry and posting is NOT locked for other batch codes.

After posting, the G/L transactions from Post A/R Invoices can be viewed in the Inquiry By Account# or Inquiry By Transaction#, and even output to a spreadsheet from the G/L Activity By Posting Source utility.

Error Conditions When Posting:

Typical problems include:

• Invalid G/L Account:
  
• G/L Account # was deleted after invoice was made;
• solve by correcting GL account on invoice detail or by re-adding G/L Account to Chart Of Accounts.

• Invalid Division:
  
• Division was deleted after invoice was made, or Division flag was changed to prevent accounting postings;
• solve by correcting the division in the invoice header and/or details, or by re-adding the Division to the Divisions table and setting the Division Type to be "G/L Division" or "Both" in Divisions.

• Invalid Currency:
  
• Currency was deleted after invoice was made;
• solve by correcting currency in invoice header, or by re-adding currency to Currency Codes table.

• Details not equal to Header
  
• Sum of Invoice Details do not equal Invoice total;
• solve by reviewing Invoice in A/R Invoices.

Posting Control
The Post A/R Invoices program is designed to be run by one operator at a time per batch.
Locking will occur if another operator attempts to run the program at the same time, or if the first operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen preventing the second operator from proceeding, and only operators with Security Role permission to reset the Accounts Receivable - Invoices flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for A/R Invoices is reset, a record is written to the Delete Log for the Function ARIF70A.

Note: This posting control flag also applies to the A/R Invoices posting initiated from Daily Close 3.
Refer to Daily Close 1/2/3 Process Locks for further status on GLPF locks for this function.