Quotations Overview

Regular customer quotes on rentals and sales transactions can be entered in the Quotations document option.
Alternatively, quotations on large purchases of sale items requiring a credit check can be entered and processed in the Sale Approval Quotes utility.

• Rental Quotes:
  A Rental Quotation is used primarily for estimating the charges for renting equipment, and can include sales parts.
  If the customer accepts the quote, it can be converted directly to either a Reservation or a Contract, but cannot be converted to an Invoice because the rental information is not complete for billing.
  The rental quotation is similar to a Contract except that it does not put the equipment out on rent, and does not check the availability. It prints using the same format as the reservation/contract document, and can be mailed, emailed, or faxed to the client to confirm the estimate.
  Quotes can be reprinted or deleted when no longer required.

• Sales Quotes:
  A Sales Quotation is used for estimating the charges for product sales, or disposals of rental equipment.
  If the customer accepts the quote, it can be converted to a Contract or Reservation, and if there are no rental products on the quote, it can also be converted directly to an Invoice.
  The sales quotation is similar to Miscellaneous Invoices except that it does not remove the equipment from inventory, or check the availability. It prints using the same format as the invoice, and can be mailed, emailed, or faxed to the client to confirm the estimate.
  Quotes can be reprinted or deleted when no longer required.

  Standard Rentals / Sales Quotes:
  

  Quotations
  

  Print Quotes
  Fax Quote
  Delete Quotations

  Quote Status Maintenance:
  Quotation Status Codes
  Quote Status Report
  Change Quote Date Out/Date Due
  

  Convert Quote:
  Convert Quote To Reservation
  Convert Quote To Contract
  Convert Quote To Invoice - Sales only

• Credit Approval requirement in Sale Approval Quotes:
  Purchases of large pieces of equipment that require customer "Credit Approval" before the quote can be converted to an invoice can be processed using the separate Sale Approval Quotes feature so that the Credit Department is notified by email per the address setup by Division in Credit Department Email Addresses when the quote is completed.
  A quote that is submitted to the Credit Department cannot be converted to an invoice until it is approved.

  Sale Approval Quotes:

  Sale Approval Quotes
  

  Print Sale Approval Quotes
  Fax Sale Approval Quotes
  Delete Sale Approval Quotes

  Sale Approval Quote Status Codes
  Quote Status Report
  

  Credit Approval Processing for Sale Approval Quotes:
  Credit Department Email Addresses
  Sale Quotes Pending Approval - with overview of Credit Approval feature
  Remove Sale Quote Approval
  Sale Approval Quote/Invoice Inquiry

  Convert Sale Approval Quote
  Convert Sales Approval Quote To Sales Order