G/L Batch Codes

These Batch codes enable the General Ledger journal transactions to be entered and posted in batches. This is most convenient if two or more staff are making journal entries at the same time in Miscellaneous Journals.
Each staff member can have their own batch code, i.e. LR - Liz Randall, RF - Rick Franks. This allows each person to enter and post their work independently of the other person.

Batch codes can be maintained in the G/L Batch Codes window in the "General Ledger" parameters on the Accounting tab of the Configure System Settings.
An operator must be assigned a Security Role that allows permission to the Accounting - G/L Batch Codes in order to access this table.

If batch codes are not required, use the Blank (spaces) Unassigned Batch code in order to run the invoicing programs. This code is shipped pre-loaded with the system.

The prompts include:

SEQ

The sequence number automatically tracks the number of entries made.

CODE

Use up to three characters or numbers for the batch code.
Staff initials can be used to make it easy to remember.

DESCRIPTION

Type in the staff's name, or other batch description.

Finished?

Press ACCEPT Key twice to accept and exit.

Example:
       G/L BATCH CODES

       SEQ      CODE     DESCRIPTION
       ---      ----     -----------
       001               UNASSIGNED
       002        LR     LIZ RANDALL
       003        RF     RICK FRANCIS
       004        KP     KELLY PRESTON

ACTIONS:
Additional actions provided by buttons on the Batch Codes screen include:

• Delete a G/L Batch Code:
  Click on the sequence number for the batch code to be deleted to highlight it in focus and then click the DELETE button.
  Confirmation is required.