Budgets

This utility can be used to manually enter the monthly budgeted amounts by division for each G/L account for each of the 12 months in the year.

An operator must be assigned a Security Role that allows permission to the Accounting - Budgets in order to access this table.

Budgets can then be printed using Budget Summary Report by Account or Budget Summary Report by Layout.

Note: Budgets that are imported into this file from an ASCII file using the Import Budgets feature can then be modified here as required.

The prompts to view and update the Budget amounts are:

ACCOUNT NUMBER

Enter a G/L Account, or select it from the window, searching by account number or account description.

Usually budgets are setup only for Expense and Revenue accounts.
However Asset and Liability accounts can be entered and budgets can then be printed from an option in Balance Sheet.

DIVISION

Leave this field blank for Head Office or type in the division, or select it from the drop-down list provided.

SEQ#

The sequence number tracks the records in this table.

DATE

Accept today's date or enter your fiscal year start date, or a preferred starting date.
Subsequent records will be dated for the following months.

BUDGET AMOUNT

Enter the budget amount for this month as positive.

D/C

Type C to enter a credit amount for the Revenue or Liability Accounts.
Type D to enter a debit amount for the Expense or Asset Accounts.

TOTAL BUDGET AMOUNT

The sum of the monthly budget amounts will display dynamically as the monthly amounts are accepted.

Finished?

Click ACCEPT to accept the budget records for the account.

Continue with the next division or account until finished.

ACTIONS:
Additional actions provided by buttons on the Budgets screen include:

• View and Import Budget Information by Months in a Year:
  Before entering an Account Number for the budget, click on the IMPORT BY YEAR button to setup and import a list of G/L Accounts with monthly budgeted amounts from a spreadsheet as outlined in Imported Budget Information.

• View and Import Budget Information by Date:
  Before entering an Account Number for the budget, click on the IMPORT BY DATE button to setup and import a list of G/L Accounts with budgeted amounts from a spreadsheet as outlined in Import Budgets By Date.

• Delete a Budget Record:
  Click on the sequence number for the budget record to be deleted to highlight it in focus and then click the DELETE button.
  Confirmation is required.