- COMPANY CODE
- Your three character company code displays.
COMPANY NAME- Enter your correct company name.
This name will be printed at the top of all reports and Financial Statements.
ADDRESS LINE 1- Enter your Mailing Address. Use line 2 if more space is
required.
When printing Customer Statements using the ALL divisions selection option and the option to print the company name and address is selected, the name and address entered here will be used at the top of the Statement.
This address also appears on faxes.
ADDRESS LINE 2- Use line 1 first, then line 2 if required.
CITY- Enter the City where your firm is located.
PROVINCE/STATE- Enter the Province or State where your firm is located.
POSTAL/ZIP- Enter your mailing Postal or Zip code.
PHONE NUMBER FORMAT- Enter the phone number format to be applied when telephone
numbers are entered.
e.g. XXX-XXX-XXXXThis mask is also respected when telephone numbers are imported using the Data Import utilities.
PHONE NUMBER- Enter your area code and main business telephone number.
FAX NUMBER FORMAT- Accept the XXX-XXX-XXX-XXXX fax number format to allow for
international fax numbers to be recorded, or enter the preferred
correct format.
This mask is also respected when fax numbers are imported using the Data Import utilities.
FAX NUMBER- Enter your area code and Fax number.
STANDARD CURRENCY- Select the currency code for your firm from the drop-down list,
as setup in Currency Codes.
This company defined currency also controls whether the Debit network for U.S., New Zealand and Australian firms or the Interac network for Canadian firms is used for payments processed through the Texada Pay.
When the currency is defined for an Australian Company, then the 'Government ID' field in the Additional Customer Information window becomes the "Australian Business Number" (ABN) field required by the PPSR Product Information transactions.
OPERATORS BY DIVISION- This field can only be accessed and changed by SCS operator.
- Uncheck this box to allow operators access to all
divisions.
Default divisions and locations, with associated restrictions can be assigned to each operator in Operators. -
Check this box to convert this company to Operators by Division processing and to setup valid operators unique for each separate division or store.
With this feature, the sign on screen for accessing the software prompts for the 'Division' and then the Operator information.Access Security on Convert to Operators by Division:
When this option is initially activated, any existing Operators will become valid for each existing Division, and each operator will be given the same Operator Assigned Security Roles in each of those divisions.
Manual changes are required to setup restrictions per store, and operator records can be added or deleted for a division from Operators.When creating a new division in Divisions a window prompts to add the relevant operators for the division.
When Operators by Division is activated the Auto-assigned number sequences for transactions, Contracts, Invoices, etc, are controlled by Last Used Transactions By Division.
Division printers are controlled by Divisional Printers.
Head Office printers are controlled by System-Wide Printers.
- Uncheck this box to allow operators access to all
divisions.
DATE FORMAT- Select one of the following date format options:
- Select North American to use the MM/DD/YYYY date format.
- Select European to use the DD/MM/YYYY date format.
Note: Although the date format is critical on spreadsheet exports and imports of data, this date format is not applied on the spreadsheet reporting output as the date can be reformatted as required using Excel functionality.
PASSWORD EXPIRES DAYS- For system security, each operator's SRM software access
password should be changed regularly.
Enter the number of days, before passwords expire and must be changed for each operator.If this field is left blank, the password expiry check is not activated.
Password Expiry Days can also be set in the Password Controls.
PASSWORD LAST EXPIRED- The software maintains this date.
When the password expires, and an operator attempts to sign into SRM, the screen warns that the password has expired and prompts for a new password as outlined in Set Password.
Forced Password Change:
If a security problem arises and your firm needs to force a change of all SRM passwords, this Password Last Expired date can be backdated past the Password Expiry Days so that operators will be required to change their passwords at the next login.
e.g. If Password Expiry Days is 30, set the Password Last Expired date back over a month.Password Last Expired can also be set in the Password Controls.
FINANCE CHARGES- Check this box if your firm usually charges finance
charges.
Uncheck this box if your firm does not charge finance charges.This Finance Charge flag will become the default when setting up new customers in Customer Information, but can be over-typed on the customer record as required.
Click the
icon to set the default
Finance Charge Settings for your company as follows:-
- FINANCE CHARGE %
- Enter the percent that should be charged as a finance charge
each month on overdue accounts.
e.g. Enter 2% as 2.00If your firm does not use finance charges, then this will be ignored.
FINANCE CHARGE MINIMUM- The minimum finance charge can be applied in one of the
following two ways at the time of running the finance charges from
Calculate Finance Charge.
- Ignore:
The Minimum is the smallest monthly amount that would be charged on an over due account. Amounts calculated below this would be ignored and the customer would not be charged.
e.g. If the minimum were $1.00 and the finance charge was $0.60 then nothing would be charged. -
Bill Minimum:
The Minimum is the smallest monthly amount that would be charged on an over due account. If the finance charge was less than the minimum, then the minimum would be used instead.
e.g. If the minimum were $1.00 and the finance charge was $0.60 then $1.00 applies.
- Ignore:
Note: These Finance Charge defaults can also be set from the Company Billing Parameters.
-
DEFAULT PRINT STATEMENTS- Check this box to default new customers to Print
Statements.
Uncheck this box to default new customers to not Print Statements.This Statements flag will become the default when setting up new customers in Customer Information, but can be over-typed on the customer record as required.
DEFAULT CREDIT LIMIT- Enter the amount of the default Credit Limit to be
assigned to new customers that are added in Customer Information or in Customer Contact Information.
This credit limit can be over typed for specific customers as required.Note: When customers are added on-the-fly at the counter when a document is being created, the Credit Limit defaults from the Customer# to Clone as determined in the Divisional Contract Parameters.
Credit Limits will be checked in contract and invoice entry.
Note: Credit limits of 0.00 will be assumed to be unassigned and therefore ignored.Refer to the Company Security Parameters for further Credit controls, including the ability to recognize or ignore future dated invoices in credit checks, and whether to permit or prevent a customer from going over his credit limit, and the ability to set an allowable percent by which the customer can exceed his credit limit before he is actually prevented from doing further business.
DEFAULT RENTAL VALUE LIMIT- Each rental product can carry an optional "Replacement Cost"
value in Rental Inventory. Using this
cost, the total replacement value of all rental equipment that a
customer has out on rent at one time can be tallied and checked
against a Rental Value Limit.
Enter the amount of the default Rental Value Limit to be assigned to new cash or on account customers that are added in Customer Information or in Customer Contact Information. This value can be over typed for specific customers as required.
Note: When customers are added on-the-fly at the counter when a document is being created, the Rental Value Limit defaults from the Customer# to Clone as determined in the Divisional Contract Parameters.
Rental Value Limits are checked in Contract entry or when source documents are converted to the Contract. When applicable Rental Value Limit information will print in the contract comments.
Note: Limits of 0.00 will be assumed to be unassigned and therefore ignored.
Refer to Customer Information for details on how the Rental Value Limit can be utilized.Refer to the Company Security Parameters for further Rental Value Limit controls, including whether to permit or prevent a customer from going over his Rental Value Limit, and the ability to set an allowable percent by which the customer can exceed this limit before he is actually prevented from doing further rentals of value controlled equipment.
SCANNER # OF TRACKS- Card scanners can have 2 or 3 tracks that are used to read the
customer's drivers licenses and credit cards.
Your firm must decide on one type of scanner to use throughout the company.
Enter 2, if your firm uses 2 track scanners.
Enter 3, if your firm uses 3 track scanners.Note: A mixture of 2 and 3 track scanners can not be used in one company.
USE A/P DIRECT CREDIT- Uncheck this box if your firm does not want to use the Direct
Payment processing for A/P checks.
If this feature is not activated, the options do not display in the menu tree.Check this box to activate the Direct Payment processing for A/P payments to selected suppliers, as outlined in Direct Credit Payments.
This feature is only available for the following banks:- Bank of New Zealand
- Australian Banking Association
- Westpac NZ
- ANZ NZ
- CPA 005 (1464 Byte) - HSBC, CIBC, Bank of NS
- CPA 005 (80 Byte) - TD Bank
icon to
access the Direct Credit payment setup information as outlined in
Direct Credits A/P Payments Defaults.
ACCOUNTS PAYABLE 1099-MISC PROCESSING- 1099-Misc processing is for use by U.S. customers to track
various federally taxable expenditures through Accounts
Payable.
This processing can also be activated in the Company Miscellaneous Parameters.- 1099-MISC FEDERAL ID NUMBER
- Enter your firm's 1099-Misc Federal ID number, if applicable.
CHECK PRINTER OPTIONS- For order information about Nebs forms refer to Pre-Printed Forms.
Window to access the laser printer controls.- CHECK FORMAT
- Select one of the following:
- Standard to print the standard format checks.
- CPA, No"$" to print A/P and G/L checks using the CPA Nebs format omitting the dollar sign ($) per the Canadian Payments Association (CPA) Standard 006 for standards and specifications for image-able micro-encoded cheques.
- CPA, Print"$" to print A/P and G/L checks using the CPA
Nebs format a) Standard 006 for standards and specifications for
image-able micro-encoded cheques.
This option only applies to checks with the cheque at the top and the stubs below.
A/P CHECK PAPER FORMAT- Select one of the following:
- Letter to cause the A/P checks to use the print program for laser checks on Letter Paper.
- A4 to cause the A/P checks to use the print program for laser checks on A4 Paper.
G/L CHECK PAPER FORMAT- Select one of the following:
- Letter to cause the G/L checks to use the print program for laser checks on Letter Paper.
- A4 to cause the G/L checks to use the print program for laser checks on A4 Paper.
CHECK LAYOUT- This option is only available with "Letter" format sized
paper.
Select one of the following:- Check On Top to cause the check to print at the top of the page and the check stubs to print below on Letter Paper.
- Check In Middle to cause the check to print in the middle of the page and the check stub to print at the top on Letter Paper.
Finished?- Click OK to accept the print flags and to close the window.
Note: When using WIN-CRT printing for windows, set "Code For Form Size" in Printer Codes according to A4 or L.
Finished?- Click ACCEPT to accept the information and close the window, or CANCEL to abort.