Date Range Control

Texada SRM is date sensitive, meaning that the date selected for the entry will be the date posted.
All entries are automatically indexed by date selected, and need not reflect when the entry was made or when the posting report was actually run.
This table provides the ability to control the dates that select Operators can assign to a document or transaction to ensure date errors do not occur.

The date sensitivity of the system has both pros and cons. If an entry MUST be made into a prior period it can be accomplished easily. However, if a month or year has been balanced and closed, this Date Control feature provides the ability to prevent staff from accidentally posting into "closed" periods.

The date range can be maintained in the Date Range Control window in the "General Ledger" parameters on the Accounting tab of the Configure System Settings.
An operator must be assigned a Security Role that allows permission to the Accounting - Date Range Control in order to access this table.

To activate the date range checking:

1. In Operators Codes the Date Range Override box is unchecked for each staff member.
   The Date Range Override box can be checked for the primary accounting manager or administrator when that operator needs to be allowed to enter dates outside of the current range.

   Note: The Date Range Override permission is only a temporary condition to allow that operator to make transaction corrections on dates outside of the current period.
   When date range over-ride has been set for an operator, at next login to SRM the 'Date Range Override' is automatically disabled again and a warning is displayed.

2. Click the SET DATES button to initially set the date ranges to the include only the current month or period, as outlined in Set Dates.

3. Then adjust date ranges for specific modules to a wider date range as your business practices require.
   e.g. RSQH - RENTAL SYSTEM QUOTES and RSRH - RESERVATIONS may be more suited to a 6 month, a year, or a two year date range window.

4. Specific modules can also be flagged to roll-over by one day automatically every day.
   Any modules that are not set to roll-over daily, can all be rolled-over at the same time manually by 1 month at month end by clicking on the ROLLOVER button as outlined in Month End Date Range Roll-Over.

The fields in this Date Range Control table include:

SEQ

The sequence maintains the order of the records in the table.

MODULE

The data modules that are listed are defined by Texada Software to cover the unique functionality in the system software, and cannot be added or deleted from this list. Valid modules include:

        MODULE DESCRIPTION
        AFIN  ASSET FINANCING
        APCH  A/P CHEQUE HEADER FILE
        APIP  ENTER A/P INVOICES - POST DATE
        APVI  A/P INVOICE DETAILS
        ARCP  UNPOSTED CUSTOMER PAYMENTS
        ARIF  INVOICE DETAILS
        ARPC  ENTER COUNTER PAYMENTS
        BINV  BATCH CYCLE BILLED INVOICES
        CLMI  CAR LEASING MISC INVOICES
        CRCR  CAR RENTAL CLOSED CONTRACTS
        CRKR  CAR RENTAL RESERVATIONS
        CRRA  CAR RENTAL AGREEMENTS FILE
        CRPU  PICKUP TICKET DATE
        GLCH  GENERAL LEDGER CHEQUE HEADER
        GLET  GENERAL LEDGER ENTER TRX'S and DAILY CLOSE 1 - CASH BALANCING
        GLIH  GENERAL LEDGER SALES HEADER
        GLQH  G/L COMPUTER CHECKS HEADER
        INWR  WAREHOUSE RECEIVING
        OEOH  SALES ORDERS HEADER
        PBET  DONOR TRANSACTIONS
        PBTX  DONOR POSTED TRANSACTIONS
        PRPF  CANADIAN PAYROLL DETAIL
        RSBS  BULK DISPOSALS
        RSCD  RENTAL RETURN - DATE IN (Bill To Date)
        RSCH  CONTRACT HEADER
        RSCM  CREDIT INVOICES
        RSCY  CYLINDER TRANSACTIONS
        RSFR  OFF-RENT DATE IN & OUT and CLOSE DELIVERY TICKET (controlling Off-Rent)
        RSIA  INVENTORY ADJUSTMENTS
        RSIH  INVOICE FILE
        RSIH  RENTAL RETURN - INVOICE DATE
        RSLF  LEASES
        RSPM  XFER SALE TO RENTAL TRX
        RSQH  RENTAL QUOTES HEADER
        RSRH  RESERVATIONS HEADER
        RSTH  INVENTORY TRANSFER & BRANCH TRANSFER HEADER
        RSWH  COUNTER WORKSHEET
        UPPF  U.S. PAYROLL DETAILS
        WOIP  WORK ORDER WORK IN PROGRESS
        WORT  ENTER/CLOSE REPAIR TRX'S
        WOWH  WORK ORDER HEADER FILE
        

DESCRIPTION

The general description of the module displays.

FROM DATE

Some modules need to be set to allow a wider date range than the current month or period, while other daily programs need to be more restrictive.
This field can be used to manually adjust the beginning date of the allowable range for specific modules.

TO DATE

This field can be used to manually adjust the ending date of the allowable range for specific modules.

AUTO

The option is also provided to automatically roll-over specified modules by 1 day on a daily basis.

Check this box to activate daily roll-over for relevant modules.
This processing is executed by the Background Tasks Processing.

Uncheck this box if the module should not be rolled-over daily, and should only be rolled-over when the ROLLOVER process is initiated as outlined in Month End Date Roll-Over.

LAST AUTO DATE

This date reflects the last date the Auto Roll-Over was executed.
It is maintained by the software, but can be used to allow the Background Task process to "catchup" if BKTX has failed on a day.

ACTIONS:
Additional actions provided by buttons on the Date Range Control screen include:

• Roll-Over the Dates at Month End:
  When the month end is completed and is ready to be closed to prevent date errors, click the ROLLOVER button to update the open date range period as outlined in Month End Date Roll-Over.

• Set or Correct Dates Globally on All Modules:
  At start-up or if the date range is not useful, click the SET DATES button to reset the date ranges on all modules, as outlined in Set Date Ranges.