Outstanding Checks

This file contains the outstanding check records prior to reconciling your software bank records with your bank statement.

Outstanding check records are generated when checks are issued from:

• Post G/L Manual Checks
• Post G/L Computer Checks
• Print Check Register & Post

To view the checks on the screen at the Bank Account field, accept ALL to view checks for all banks, or enter the G/L account for a preferred bank, or select it from the window.

Outstanding Check List

The resulting list of checks displays by check number, with the G/L bank account, and G/L account description.
The sequence number tracks any check numbers that are used multiple times.
The payee, check amount and check date are also displayed.
This list reflects the 'Alternate Payee' if defined for a Vendor in the Alternate Pay To Information.

Click the EXP/CON button to view any note details linked to the check.

Check records can be deleted from, and additional checks can be added to the Outstanding Check file.

These Outstanding Check records are held in the Outstanding Check file until they are dated as cashed in the Check Reconciliation utility.
When a check is dated as cashed, it is moved from the Outstanding Check file to the Cashed Check file.

Note: The Bank Reconciliation also updates the check status.
When the Bank Reconciliation utility is used to agree the monthly bank statement with all the transactions posted to the G/L bank account and a statement is balanced and "Finalized", the Check Reconciliation is also updated moving any reconciled checks from Outstanding Checks to Cashed Checks.

The Cashed Checks are held in Cashed Checks until they are deleted. The deletion option is provided after printing the Cashed Checks Report.

ACTIONS:
Additional actions provided by buttons on the Outstanding Checks screen include:

• Print a List of the Outstanding Checks:
  Click the REPORT button to generate a list of the outstanding checks as outlined in Outstanding Checks Report.