Posting Identification By Invoice

This option only appears on the IC Utilities Menu when the Post by Inventory by Customer Type feature has been activated in the Support Application Parameters.
When this processing is activated, each non-bulk rental product can carry a Current Posting ID code that determines the G/L posting accounts for expense and revenue, according to Customer Type. When the invoice is generated, the Current Posting ID code is assigned to the invoice detail.

This utility can be used to view the Posting ID codes on the product detail of the invoice.
Codes can be changed on invoices still in Current or Batch.
Changing the product's Posting ID code can be used to correct the G/L posting accounts, if a match is found for the Customer Type in Posting by Primary Customer Type.
Codes can be viewed but cannot be changed for invoices already posted to History.

Note: Changes made to the invoice detail Posting ID do NOT update the actual product's Current Posting ID.

Refer to Inventory Posting Identification Overview for details on this feature.

The prompts to access the Posting ID on an existing invoice are:

INVOICE LOCATION

Select one of the following location options:

• Click Current to select an invoice with a Current status.
• Click Batch to select an invoice with a Batch status.
• Click History to select an invoice posted to History.
  Invoices in History can be reviewed but the Posting ID cannot be changed, as they are already posted.

INVOICE #

Enter the invoice number or to select it from the Invoice Search window.
The customer name is displayed for confirmation.

Resulting Product List:
Any non-bulk rental products with Posting ID information are listed as follows:

SEQ

This is the sequence number or the product detail on the invoice.

PRODUCT #

All non-bulk rental product numbers on the invoice are listed.

DESCRIPTION

Each product description displays.

EXTENDED

The extended rental charge on the invoice for each of these rental products displays.

POSTING ID

The Posting ID associated with each invoice detail displays.
This is NOT necessarily the Current Posting ID now.
If required, the Posting ID on the invoice detail can be changed only if the invoice has a Current or Batch status, by selecting the correct Posting ID code from the drop-down list.

Invoices in History can be reviewed but the Posting ID code cannot be changed, as these invoices are already posted.

Finished?

Click ACCEPT to accept and exit the screen.

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Topic Keyword: GLPI06