Post G/L Computer Checks

After accepting the printed G/L computer checks in Print G/L Computer Checks, the checks must be posted with this option.
A detailed check register and summary are printed, similar to the G/L Manual Check Register generated from Post G/L Manual Checks.
By accepting the reports, the posting process is initiated, and the checks post to the General Ledger and are written to the Outstanding Checks file.
These reports are your audit trail. File them with all other Check Registers for future reference.

If errors are found, and the reports are not accepted, corrections need to be made before re-print the report.

OUT OF BALANCE CHECKS WILL NOT POST!

This warning will appear only when there is a problem with a check being out of balance.
This may happen if there was a power failure or the program was aborted or exited incorrectly before the software had a chance to balance the checks normally.

For a check to be in balance, the sum of the check details for each disbursement must add up to the check total that appears at the top right corner in G/L Computer Checks.

To solve an out of balance problem, in G/L Computer Checks in the window on the TRANSACTION # field, select each check to review.
This will allow the software to re-calculate any check total which is out of balance, before re-running the posting program.

DUPLICATE INVOICE#, DUPLICATE POSTED INVOICE A/R or A/P

This warning will appear only when a G/L Check has been entered that has been associated with a Customer or Vendor invoice and needs to post to the A/R or A/P sub-ledger, but the document number already exists for that Customer or Vendor.
To resolve the check can be deleted in G/L Computer Checks and re-issued with a new invoice number.

Note: If the check is reprinted, destroy the duplicate check and remove it from the outstanding checks in the Check Reconciliation file

Posting Control:
The programs for entering and posting checks are designed to be run by one operator at a time.
Locking will occur if an operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen and only operators with Security Role permission to reset the A/P and G/L Checks flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for A/P Checks is reset, a record is written to the Delete Log for the Function APCH91A.