Income Statement

After the transactions in the G/L accounts have been summarized in Summarize G/L For Financial Statements, the Income Statements can be printed according to the format specified previously for by layout in Statement Layouts.

Financial Statements should be printed regularly, at each Month End. They may also be printed at any time for a quick over-view of your financial situation.

Note: Each time a new account is added to the Chart of Accounts, the appropriate Statement Layout needs to be updated to add the account to the Statement Layout too.

The prompts are:

INCOME STATMENT TYPE

Select one of the following report options:

• Select Standard Format to print the Income Statement Compared to Last Year report comparing the account totals on the layout to last year's totals.

• Select Budget Comparison to print the Income Statement Compared to the Budget using the budget for the period and the budget year-to-date figures compared to the current month and current year Income Statement.

  The budgets information must have been already setup in Budgets prior to summarization.

• Select Budget Variance to generate a report that is a combination of Income Statement Compared to Last Year and Income Statement Compared to the Budget by including a budget variance calculation, which is the difference between the amount budgeted and the actual amount.

  The budgets information must have been already setup in Budgets prior to summarization.

LAYOUT NUMBER

Accept the default layout I, or type in the layout code, or select the layout from the drop-down list, as setup in Generate Statement Layouts.
The corresponding layout description will print on the financial document as the report title.

DIVISION, "ALL" OR "SEL"

• Type ALL to include all divisions in the report.
• To print the report for a single division, leave this field blank for the Head Office Division, or enter a specific division code, or select a division from the drop-down list.
• Type SEL to select several specific divisions or divisions by accounting region to include in the report, as outlined in Division Select By Region.

Note: This G/L report does not respect divisional restrictions set by operator Divisional Restricted Views.

REPORT TYPE

Select one of the following reporting options for use when ALL divisions are included in the statement:

• Select Division Summary to combine the division totals into one total per account.
  
• Select Division Detail to print the amount for each division separately on the report.

Note: The detail/summary option does not apply for the Standard Format or Budget Comparison reports, when generated for a specific division or when divisions are selected using the SEL option.

INCLUDE ACCOUNT NUMBERS

Check this box to print each G/L account number on the report before the account description.
Uncheck this box to omit the G/L account numbers on the report and to only print the account descriptions.

REPORT OPTIONS

This value defaults to the operator preference as defined in Operators.
Select one of the output options to Print a report or export the data to Excel as outlined in Report Options.

Finished?

Click ACCEPT to generate the report or CANCEL to abort.