Method of Payment Options and Explanations

The Method of Payment determines how a customer payment or deposit is to be captured, processed, and posted to the General Ledger.
The capture of the Method of Payment is based on whether the Texada Pay feature has been activated and on the currency defined for the Customer.

This page discusses the process of taking the payment.
The Capture Customer Payment Options page provides more details on payment configurations.

• Texada Pay Not activated:
  If your firm does not use the Texada Pay feature select a payment method from the drop-down list on the deposit or payment screen, as setup in Methods of Payment.
  e.g. Cash, Visa, Master Card, Debit Card, etc.

  Based on the Methods of Payment selection one of these follow-up windows may be triggered to complete the transaction information:

  Calculate Change - for a cash transaction
  Scan Credit Card - capture card information

• Texada Pay Payment:
  When Texada Pay is active and the currency assigned to the Customer matches the currency defined for your Company the following three Texada Pay options can be entered:

  - FILE* to indicate that the payment is to be paid by a Check or Card currently on file for the customer
  - TBD-M (To Be Determined - Manual) to indicate that the payment is to be paid by some type of Credit Card or Check that will be entered manually. The actual card will be identified later either by an automatic "Issuer" match if possible or by operator selection from the Select Method of Payment window.
  This option does not support the 'Authorize Only' feature
  - TBD-A (To Be Determined - Scan and Authorize )to indicate that the payment is to be paid by a Credit Card or Check that will be scanned in by a device or Terminal. The actual card will be identified later either by an automatic "Issuer" match if possible or by operator selection from the Select Method of Payment window.
  This option does support the 'Authorize Only' feature.

  The Select TP Method of Payment window is also provided to make the Texada Pay selections instead of the drop-down list.
  Select from the Texada Pay options provided to pay:

  • by Manual entry of Card or Check information when no scanner or card present - no Authorization Only
  • by Credit Card through a Terminal or scanner or card capture device linked to the session
  • by Card/Check-On-File for the customer
  • by payment Other than Texada Pay

  When a negative dollar amount is entered for a refund or credit the options are:

  • by Manual Card, or Credit/Check on file when no scanner present
  • by Credit Card through a Terminal or scanner or card capture device linked to the session
  • by payment Other than Texada Pay

    With Texada Pay if the 'Refund Existing Payment Only' control is activated in the Texada Pay configuration, a one-time refund can only be given if it is less than or equal to an existing deposit transaction amount.
    Some clearing houses will not approve a refund unless the original payment has been processed and approved so if a refund cannot be processed immediately the operator is given the option to add the Refund Request to the TP Pending Refund Queue table to be re-submitted to the clearing house at a later time.

• Foreign Customer or Currency with Texada Pay:
  The company currency is defined in the Company Information and dictates the configuration of the Credit Card clearing house setup in Texada Pay.
  If the Customer submitting the deposit or payment has been assigned a different currency, select a payment method from the drop-down list as setup in Methods of Payment.
  e.g. Cash, Visa, Master Card, Debit Card, etc.

  Based on the selection one of the following follow-up windows may be triggered:

  Calculate Change
  Scan Credit Card

  Note: If the Customer submitting the deposit or payment has been assigned the same currency as the Company but uses a foreign Credit Card, the clearing house will apply the exchange rate and your firm will be paid in your currency but the customer will be charged in that foreign currency.
  Example: If your company currency is Canadian, then your firm can only take payments from customers with a Canadian currency defined so if a customer with Canadian currency pays with a US credit card, your firm will get paid in Canadian dollars and the customer will get charged in US dollars.