Print Sales Order Invoices

This print program can be used to print Sales Order Invoices only.
Other invoices including Sales Order Invoices can be printed from Print Invoices on the Counter Menu.

Sales Order Invoices print on the same pre-printed invoice format as is used with Contracts and Invoices.
This re-print Sales Order Invoices utility respects the forms control print format defined for TX_OEID10.RPT as setup in Customer Forms.

This option can be used to reprint an invoice, or it can be used to print out all previously printed or unprinted sales order invoices.

This option is also provided to select a marketing code, which prints a message on the invoice, beneath any comments or notes.
The printed headings for parts, services, taxes, and totals, can be customized by language in Document Field Labels for standard and Crystal forms.
Labels for Jasper forms are controlled by language tables that can be defined on the server as outlined in Customer Forms.

The prompts are:

FROM INVOICE NUMBER

Leave this field blank for all invoices, or enter the first invoice number to print, or select a starting invoice from the Invoice Search window.
Only invoices converted from an order in Bill Sales Order or created in Sales Order Invoices will be listed in the selection window.

TO INVOICE NUMBER

This field defaults from the number entered in the From Invoice# field.
Accept the default to print a single invoice, or to print a range enter the last invoice number to print, or select one from the window.

ALL DIVISIONS

Check this box to include invoices for all divisions.

Uncheck this box to select a single division.

DIVISION

Enter a Division code or select one from the Division Search window.

INVOICE LOCATION

Select one of the following status options:

• Select Current to print Sales Order Invoices not yet posted with Daily Close 1.
• Select Batch to print invoices that have been included in Daily Close 1, but not yet finalized with Daily Close 2.
• Select History to print invoices that have already been posted with the Daily Close programs.

Note: When printing from history a specific invoice range must be selected in the From/To Invoice Number fields.

UNPRINTED INVOICES ONLY

Check this box to print only new invoices in the selection range that have not been printed previously.
Uncheck this box to print all Sales Order Invoices within the selected From/To Invoice Number range.

MARKETING COMMENT CODE

Enter the marketing code for the optional comments to be printed beneath the invoice comments and above the product details on the invoice, or select it from the window as outlined in Marketing Code Search.

All invoices will print with the same marketing comment.
e.g. THANK YOU FOR YOUR BUSINESS!

EMAIL

This field is only enabled when the "Use Contact Document Emailing" feature is activated in the Company Email Configuration.

Uncheck this box to print the document instead of emailing it.

Check this box to email the selected Order Invoices to the appropriate contacts flagged in the Contact Information for the customer/site.

• If the document is emailed it will not be printed as well.
• If a single document is to be emailed the Compose Email pop-up is triggered that can be customized, or the operator can Cancel out to print the document instead of emailing.
• If a range of documents are emailed, any documents in the selection range that were not emailed (i.e. there are no valid contact addresses flagged to receive a invoices) are printed instead.

Finished?

A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

Click the ACCEPT button to generate the output, or click the CANCEL button to abort.

Print Format Option:
The option to re-print the document in the Standard format, or print using Crystal or Jasper forms is provided if Customer Forms has been activated and setup for this division, with the option to "Prompt Format On Reprint".

Document Reprint Log:
When multiple invoices are emailed or printed a Document Reprint Log is generated listing the documents with the actions and recipients.