- WORK ORDER IN PROGRESS BILLING (WIP)
- Generally Work Orders are not billed until the service is
completed.
This feature however provides the ability to generate multiple W.O.
Invoices from the same Work Order, so that
interim billings can be generated for labor, parts, and services
already committed on the W.O.
This feature allows an invoice to be generated to bill the customer
without closing the Work Order.
When this processing is activated and a W.O. is invoiced in
Work Orders, the operator is prompted:
- Is this the Final Invoice?
- Click NO if it is not the final invoice to bill existing
unbilled labor, parts, and services on an interim W.O. Invoice.
The W.O. remains open and additional labor, parts and services can
be added to the W.O. as maintenance is continued and the W.O. can
be re-billed repeatedly as required.
Billed details cannot be changed and delete mode is disabled once a
W.O. has been partially billed so reversing entries must be used to
credit out any errors.
A W.O. deposit amount can be applied to an interim invoice, leaving
any remaining deposit amount on the W.O. to apply against the next
invoice generated from the same W.O.
Click YES if the service work is done and this is the final
invoice for this W.O. and the Work Order should be closed.
All unbilled labor, parts, and services are billed and the W.O. is
moved to history.
Any remaining deposit amount is used or refunded.
A window is provided in the Totals screen to view any
invoices generated from the W.O.
Note: When this processing is activated split billing of a W.O.
between your firm, the customer, and/or warranty, cannot be
processed.
- WIP Postings:
- G/L posting for WIP W.O. and also for the WIP W.O. Invoices are
different from the standard - one W.O. produces one W.O.
Invoice.
The WIP posting accounts for "Work In Progress"(WIP), "Unbilled
Labor" (WIPL) and "Unbilled Services" (WIPS)are defined in the
Work Order Work in Progress window in the Default Accounts by currency.
When a WO detail is entered, a 'Work In Progress' record is written
that needs to be posted. The W.O. transactions are posted using the
Post Work In Progress utility usually
before the Daily Close 1: Invoice Edit is
run.
Posting transactions for the WIP W.O. are:
Debit - Work In Progress (WIP)
Credit - Parts Inventory from the
Sales
Product Class
Credit - Labor (WIPL)
Credit - Services (WIPS)
Postings for the WIP W.O. Invoices are also changed:
Parts: Credit - Revenue, Credit -
WIP, Debit - COGS
Labor: Credit - Revenue, Credit WIP, Debit WIPL
Services: Credit Revenue, Credit - WIP, Debit - WIPS
A/P PARTS ADD TO WORK ORDER- This feature provides the ability to assign a Part to be used
on a Work Order # when the invoice purchasing the Part is
entered in A/P Invoices, without first
receiving it in the warehouse.
In the A/P Invoice Details a "W" for Work
Order can be entered at the I/R prompt with the relevant W.O.# and
the qty to be added to Work Order can be entered after the A/P
Invoice 'Amount' is entered,
When the purchasing A/P Invoice is
posted through Post A/P Invoices, the
parts detail is added to the Work Order
and the A/P Invoice number is written to the expanded W.O.Parts
detail.
The W.O. cannot be closed, deleted or billed until the A/P Invoice
is posted.
USE PRIOR RELEASE QUICK LAUNCH CODES- This option is useful for legacy customers who are used to them
old menu system, so that the Quick Launch field recognizes
and launches the codes that correspond to the menu selections in
prior versions of the software.
e.g. AR option #1 would be quick launch code "AR01"
AP-09-02 would be quick launch code "AP0902"
BILLED CONTRACT ADD CURRENT DATE- Normally the date additional items are added to a Contract is
controlled by the Use Current Date flag set in the Date Out/Date Due window for each Contract.
This parameter resets this date and time Out flag when a new
product detail is added to an existing Contract that has already
been billed at least once.
If the operator has role permission, the date Out can always be
changed for the product detail in Contract
Details.
Check this box to cause any additional products added to an
existing billed Contract to be added as of today's date and the
current time.
Uncheck this box to cause additional products added to a billed
Contract to be added as of the original Contract Out date and time
as captured on the header of the Contract.
Note: Items added to Contracts that have not yet been billed,
respect the Use Current Date flag set in the Date Out/Date Due window for the Out date and
time.
RATE TABLE BY DURATION- This processing causes the rental product's rates on documents
to be based on the Rental Period duration that is captured on the
document header during document entry.
It then uses the Rate Table by Duration (C430302) to
determine the changes to the rates.
This processing also provides the ability to define different
prorate codes to be used during Rental Return as set on the Product
Class.