Custom Processing

System Maintenance Menu -> Configure System Settings -> System Tab -> Texada Settings -> Custom Processing

Following are some specialized features that are unique to specific types of businesses that can only be activated by Texada Support staff:

Generally Work Orders are not billed until the service is completed.
This feature however provides the ability to generate multiple W.O. Invoices from the same Work Order, so that interim billings can be generated for labor, parts, and services already committed on the W.O.
This feature allows an invoice to be generated to bill the customer without closing the Work Order.

When this processing is activated and a W.O. is invoiced in Work Orders, the operator is prompted:

Is this the Final Invoice?
Click NO if it is not the final invoice to bill existing unbilled labor, parts, and services on an interim W.O. Invoice.
The W.O. remains open and additional labor, parts and services can be added to the W.O. as maintenance is continued and the W.O. can be re-billed repeatedly as required.
Billed details cannot be changed and delete mode is disabled once a W.O. has been partially billed so reversing entries must be used to credit out any errors.
A W.O. deposit amount can be applied to an interim invoice, leaving any remaining deposit amount on the W.O. to apply against the next invoice generated from the same W.O.

Click YES if the service work is done and this is the final invoice for this W.O. and the Work Order should be closed.
All unbilled labor, parts, and services are billed and the W.O. is moved to history.
Any remaining deposit amount is used or refunded.

A window is provided in the Totals screen to view any invoices generated from the W.O.

Note: When this processing is activated split billing of a W.O. between your firm, the customer, and/or warranty, cannot be processed.

WIP Postings:
G/L posting for WIP W.O. and also for the WIP W.O. Invoices are different from the standard - one W.O. produces one W.O. Invoice.
The WIP posting accounts for "Work In Progress"(WIP), "Unbilled Labor" (WIPL) and "Unbilled Services" (WIPS)are defined in the Work Order Work in Progress window in the Default Accounts by currency.
When a WO detail is entered, a 'Work In Progress' record is written that needs to be posted. The W.O. transactions are posted using the Post Work In Progress utility usually before the Daily Close 1: Invoice Edit is run.
Posting transactions for the WIP W.O. are:
Debit - Work In Progress (WIP)
Credit - Parts Inventory from the Sales Product Class
Credit - Labor (WIPL)
Credit - Services (WIPS)

Postings for the WIP W.O. Invoices are also changed:

Parts: Credit - Revenue, Credit - WIP, Debit - COGS
Labor: Credit - Revenue, Credit WIP, Debit WIPL
Services: Credit Revenue, Credit - WIP, Debit - WIPS

This feature provides the ability to assign a Part to be used on a Work Order # when the invoice purchasing the Part is entered in A/P Invoices, without first receiving it in the warehouse.

In the A/P Invoice Details a "W" for Work Order can be entered at the I/R prompt with the relevant W.O.# and the qty to be added to Work Order can be entered after the A/P Invoice 'Amount' is entered,

When the purchasing A/P Invoice is posted through Post A/P Invoices, the parts detail is added to the Work Order and the A/P Invoice number is written to the expanded W.O.Parts detail.
The W.O. cannot be closed, deleted or billed until the A/P Invoice is posted.

This option is useful for legacy customers who are used to them old menu system, so that the Quick Launch field recognizes and launches the codes that correspond to the menu selections in prior versions of the software.
e.g. AR option #1 would be quick launch code "AR01"
AP-09-02 would be quick launch code "AP0902"

Normally the date additional items are added to a Contract is controlled by the Use Current Date flag set in the Date Out/Date Due window for each Contract.
This parameter resets this date and time Out flag when a new product detail is added to an existing Contract that has already been billed at least once.
If the operator has role permission, the date Out can always be changed for the product detail in Contract Details.

Check this box to cause any additional products added to an existing billed Contract to be added as of today's date and the current time.
Uncheck this box to cause additional products added to a billed Contract to be added as of the original Contract Out date and time as captured on the header of the Contract.

Note: Items added to Contracts that have not yet been billed, respect the Use Current Date flag set in the Date Out/Date Due window for the Out date and time.

This processing causes the rental product's rates on documents to be based on the Rental Period duration that is captured on the document header during document entry.
It then uses the Rate Table by Duration (C430302) to determine the changes to the rates.
This processing also provides the ability to define different prorate codes to be used during Rental Return as set on the Product Class.

Topic Keyword: PCCF01
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