Employee Exceptions Report

This report prints out any overtime or personal hours worked within a Pay Period.
The division defaults to the Operator's employee # home store, as entered in the Time Clock Settings window of Operator Time Charges.
The prompts are:

DIVISION, "ALL" OR "SEL"

• Employee level:
  The home store of the of the Operator currently signed in is displayed and cannot be changed.
  

• Manager level:
  The home-store of the Operator displays, but this can be over-typed by operators with access to other employees' time records.
  This is setup in Operators by Allow Access to Employee #.
  Accept the Home store or enter a division/store number as follows:

  • Type ALL to include all stores or divisions in the report.
  • To generate the report for a single division, leave this field blank for the Head Office Division, or enter a specific division code, or select a division from the drop-down list.
  • Type SEL to select an inventory region or a range of accounting divisions to include in the report, as outlined in Division Select By Region.

OVERTIME, PERSONAL HOURS

Type O to generate the report for Overtime hours worked.
The Pay O/T flag on the report refers only to whether the Overtime hours have been authorized yet in Change Hours.

Type P to generate the report for employees who are claiming Personal hours in the pay period.
This is based only on Time Sheet hours entered, so the Check Hours or Code prompt is skipped.

YEAR

Accept the current year, or type in the preferred year.

PERIOD

Accept the current Pay Period or select it from the Select Pay Period window.

PERIOD END DATE

The end date for the Pay period displays.

# PAYS/YEAR

Accept 26 pays per year, or type in the number of pays.
Only 12, 24, 26, or 52 pays a year are allowed.

The number of pays determines the starting date of the period selected, so Only employees being paid this number of pays a year, as entered in Operator Time Charge are included on the report.

CHECK HOURS OR CODE

This prompt is skipped if the report is being generated for Personal time.

Type H (Hours) to generate the Overtime report, using the overtime Hours from the Time Sheets.
These hours can be reviewed and adjusted in the 'Overtime Hours Worked' field, in Change Hours.

Type C (Code) to print the report using Time Clock Overtime entries.
Only the hours with the overtime Code assigned Type 'O', in Operator Time Charge for the employee, are included.
Time Clock records with the overtime code can be reviewed in the window on the Regular Hours field in Change Hours.
These overtime records are NOT generated automatically.
The Overtime Report for this 'C' selection is useful only for managers that have adjusted Time Clock overtime rates in Update Time Clock Entries.

ACCEPT or CANCEL

A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

Click the ACCEPT button to begin printing the report, or CANCEL to abort.