Enter Hours for Payroll

Employees can use this option to enter their daily hours manually.
Only one record per employee per day may be entered, and if a daily time record has already been generated through the 'Time Clock In/Out Checking' or closed through Enter Time Clock, another time record cannot be entered here for that same day.
Records cannot be entered for terminated employees.

The daily time records can be viewed and modified in Change Hours.
A range of time records can be reviewed from View Entered Hours and printed from Print Time Sheet.

The prompts to enter the daily hours manually are:

EMPLOYEE #

• Employee level:
  The employee number and name of the Operator currently signed in are displayed.
  Employee Payroll numbers are assigned to the operator in Operators.
  If this is not the correct employee, exit the software and sign in again with the correct Operator code.

• Manager level:
  Operators that require access to other employees' time records can be setup in Operators to Allow Access to Employee #.
  Enter the desired Employee # for the time record, or select the employee from the Employee Search window.

DATE WORKED

Accept today's date, or type in the correct date for the time record.

REGULAR HOURS WORKED

Accept the default number of hours in a day, as setup for the employee in the Time Clock Settings window of Operator Time Charge, or type in the actual regular hours worked on this day.

This field will not display a default hours if the Time Clock Settings window of Operator Time Charge is based on a Pay Period rather than Daily hours.

Note: To record only Overtime Hours, Vacation Hours or Personal Hours on this day, enter a zero in this field, as it requires a value to continue to the next fields.

OVERTIME HOURS WORKED

Enter any over-time hours worked.

OVERTIME AUTHORIZED BY

This field is skipped if no Overtime Hours Worked are entered.
Enter the Employee number of the manager or supervisor authorizing the overtime hours, or select one from the Employee Search window, or leave this blank if the overtime has not yet been approved.

OVERTIME HOURLY RATE CODE

This rate code determines the pay rate for the overtime hours worked, and is skipped if no Overtime Hours Worked are entered.
Accept the default overtime rate code for this employee, as setup for the employee in the Employee Hourly Rates window of Operator Time Charge, or select the correct rate code from the Select Employee Hourly Rate window.

PERSONAL HOURS

Enter any personal hours used on this day, for reasons such as sick days, inclement weather, appointments, funerals, or any other reason for absence from work.
When the payroll in generated and posted, these hours used will reduce the accumulated personal hour total.

VACATION HOURS

Enter any holiday hours used on this day.
This is an information field only.

COMMENTS

Enter any notes related to the daily hours worked.
These comments can be viewed in Change Hours and View Entered Hours, and are printed on the Print Time Sheet.

ENTER TO ACCEPT / TO CANCEL

Press <ENTER> to accept the record, or / to cancel.