Authorize Time Sheet Records

The utility can be activated in the Company Miscellaneous Parameters.
It can be used by managers to review and authorize the employee hours entered in Enter Hours for Payroll .
Any time sheet records that have been authorized by the supervisor here, can no longer be changed in Change Hours.

Only Operators with the ability to access other employee numbers, as set in Operators, are able to use this authorization program.

The prompts are:

OPERATOR

The Operator code displays.

EMPLOYEE #

Enter the employee number or select it from the Employee Search window.

HIRE DATE

The employee's date of hire displays, per the employee record in Operator Time Charge.

ACCUM. PERSONAL HOURS

The accumulate personal hours to date displays.

FROM PERIOD DATE

The current pay period starting date displays. This may be over-typed as required.

TO PERIOD DATE

The current pay period ending date displays. This may be over-typed as required.

UNAUTHORIZED ONLY

Type Y (YES) to display only records in the date range that have not yet been authorized.
Type N (NO) to display all records in the date range.

Time Sheet Details:

DATE

The date of the time sheet record displays.

COMMENTS

A 'Y' in this field, indicates that there are comments for this daily time record.
A window is provided to review any comments.

REGULAR

The total regular hours logged on this day displays.

OVERTIME

The total overtime hours logged on this day displays.

PERSONAL

The total personal hours logged on this day displays.

TOTAL

The sum of the Regular, Overtime, and Personal hours logged, displays.

VACATION

The total vacation hours used on this day displays.

AUTHORIZED

Type Y (YES) to authorize daily records for payroll.
Type N (NO) if the records are not authorized.

The authorization flag cannot be changed for posted or closed records.

Note: On exiting the screen if Unauthorized Only records have been displayed, the operator is a prompted to AUTHORIZE RECORDS.

If this is accepted, all records on the screen will be authorized, regardless of the individual authorize flag displayed in this column.
If this is not accepted, only records flagged Y in this column will be authorized.

Expanded Record

Press <F9> to display the manager who had authorized any Overtime hours in Change Hours.

AUTHORIZE RECORDS

This prompt only appears if Unauthorized Only records have been selected to display.
Type N (NO) to authorize only the records specifically manually flagged as in the Auth column as Y.
Type Y (YES) to authorize all records on the screen, regardless of the individual authorize flag displayed.