Alternate Vendor Purchasing

Purchase Order Menu -> Inventory Re-Ordering -> Alternate Vendor Pricing By Division -> 'Vendor' option -> Alternate Vendor Purchasing

The primary supplier can be identified for each product in Sales Inventory or Rental Inventory, with the Vendor number, name, Vendor product number, Vendor product description, and Vendor re-order pricing information including price, order conversion factor and unit of measure.
This option can be used to store that same product and re-order information for multiple Alternate suppliers that your firm may use company-wide, as well as any different pricing options for the same suppliers using different order conversions and unit of measure.

Pricing by Division can be further specified in Alternate Vendor Pricing By Division.
If a pricing record is setup for a Division for a Vendor Product # that is not yet included in the company-wide table, a record is also automatically added to Alternate Vendor Pricing with zero re-order price.
Conversely, if any of the Vendor Product Description, Order Conversion, or UOM fields, are changed on the company-wide pricing records, the changes are also reflected in any corresponding divisional records in Alternate Vendor Pricing By Division.

The alternate vendor pricing is respected when product quantities are ordered from this supplier in Purchase Orders, and Inventory Re-Ordering, and can be viewed in the Inventory Inquiry and in the Alternate Vendor Product Pricing window triggered from a Vendor Search by Product.
If no alternate vendor pricing is setup, then the pricing in Sales Inventory or Rental Inventory always applies.
The alternate vendor pricing is also respected when generating a worksheet from Slow Moving Inventory Report.

The prompts are:

VENDOR

Enter the vendor number or select it from the Vendor Search window.
Multiple pricing records can be entered for this product from different suppliers.
Multiple records can also be entered with different pricing for the same supplier.
e.g. one price by the unit, and a different price by the case and then utilizing a conversion factor.

NAME

The vendor name is displayed.

VENDOR PRODUCT#

Enter the product number that this supplier uses to identify the product.
If the Vendor and Vendor Product# match the values in Sales Inventory or Rental Inventory, then the Re-order Price, Description, order Conversion, and Order Unit of Measure, also default from the values in the inventory file. This information can then be over-typed as required.

RE-ORDER PRICE

Enter the general company-wide price used by this supplier for new purchases of this item. It is displayed as the ORDER COST when entering a Purchase Order.
If a new Order Cost is entered on a P.O., the operator is prompted to UPDATE RE-ORDER COST? This keeps this field up to date.

Specific pricing that takes precedent in a Division can be setup in Alternate Vendor Pricing By Division.

Any changes made to the Re-Order Price are tracked.
An audit report on history of Alternate Re-Order Price changes can be generated using Type 4 from Product Value Override Report.
Re-Order Price changes are also included in the more general Override Report.

DESC

Enter the product description that this supplier uses to identify the product.

ORDER CONV

Enter the value to be used to convert the quantity ordered to the quantity entered into inventory units.
For example, nails are sold by the box, but ordered by the case with 10 boxes in each case.
The order conversion is 10, for 10 boxes in one case.

ORDER UOM

Enter the Unit of Measure to describe how the product is ordered.
For example, BOX, CS (case), PKG (package), DOZ (dozen) or EA (each). This descriptive field will accept up to 3 characters.

Deleting or Modifying Alternate Vendor Price records:

If a company-wide re-order pricing record is changed (except for the actual price) or deleted from this table, any 'child' records for the divisions are also changed or deleted.
'Child' records include any re-order price record in Alternate Vendor Pricing By Division, having the same Vendor, Vendor Product#, Description, Order Conversion and UOM.

Note: The following reports and utilities always use Sales Inventory or Rental Inventory pricing and do not utilize Alternate Vendor pricing:

ACTIONS:
Additional actions provided by buttons on the Alternate Vendor Purchasing screen for SCS operator only include:

• Check Pricing to apply on P.O. for a Vendor:
  Texada Client Service staff has the ability to click the TEST PRICING button to view what price will be used on an Purchase Orders for a product, by selecting the lowest Order Conversion factor or lowest order quantity, as outlined in Test Alternate Vendor Pricing.