Product Barcode Labels

This utility can be used to print barcode information as assigned in Product Barcodes for a selected range of products to create barcode labels or to output the label information to a spreadsheet.

There are two methods available for printing Barcode labels, that can be configured in the Barcode Parameters settings of the Company Inventory Parameters by the Use Zebra Barcode Printers flag:

1. Standard Zebra printers are often used for printing Barcode labels and printer setup can be configured in Zebra Barcode Printers, but this functionality is not available on Open Client sessions or in the SaaS environments.
2. Barcode labels can be printed using Jasper forms as setup Label Form Mappings which can be printed from Open Client sessions or in the SaaS environments.

Note: Though multiple barcodes can be assigned to each product, only the first barcode setup in Product Barcodes that does not match the product number, is printed on the label or spreadsheet.
If no barcode exists for a product in Product Barcodes then the product number is printed in "barcode" format on the label.

The prompts to print the labels or to generate the spreadsheet include:

LOCATION, "ALL" OR "SEL"

• Type ALL to print barcode labels for products in all locations.
• To print the labels for products at a single location, leave this field blank for the Head Office, or enter a specific location code, or select a location from the drop-down list.
• Type SEL to select multiple locations or to select locations by inventory region, as outlined in Division Select By Region.

PRODUCT NUMBER, "ALL" OR "SEL"

To filter by Product selection, choose one of the following:

• Accept ALL to include all products in the selection.
• To generate the labels for a single product, enter the product number or select it from the Inventory Search window.
• Type SEL to select a range of products as outlined in Select Products.

PRODUCT CLASS, "ALL" OR "SEL"

To filter by Product Class selection, choose one of the following:

• Accept ALL to include all classes in the selection.
• To generate the labels for a single Product Class, enter the class or select it from the Product Class Search window.
• Type SEL to select a range of Product Classes as outlined in Select Product Classes.

PRODUCT GROUP, "ALL" OR "SEL"

To utilize the Product Group selection option and to sort and total the report by group, choose one of the following:

• Accept ALL to include all groups in the selection.
• To generate labels for a single Product Group, enter the group or select it from the Group Search window.
• Type SEL to select a range of Product Groups as outlined in Select Groups.

INCLUDE 0 ONHAND ITEMS

Check this box to include products currently with zero quantity in stock.
Uncheck this box to omit any products with zero quantity.

PRODUCT TYPE

Select one of the following types of products for the labels:

• Select Rental to include only Rental equipment in the selection.
• Select Sale to include only Sales parts in the selection.
• Select Both to include Rental equipment and Sales parts in the selection.

ACTIVE ITEMS ONLY

This prompt does not apply to Sales parts.

Check this box to include only active Rental products.
Active Rental products must have at least one Fixed Asset tag with an Active status.

Uncheck this box to include all products.

INVENTORY ITEMS ONLY

Check this box to only include products flagged in Sales Inventory or Rental Inventory as "Inventory" items.
Uncheck this box to include all products, regardless of the "Inventory" status flag.

REPORT OPTION

The following actions apply to printing labels versus spreadsheet from this utility:

• If your firm uses Jasper PDF to print labels per the Barcode Parameters flag in the Company Inventory Parameters, this Report Option always defaults to Print regardless of the operator default, but can be changed to spreadsheet if required.
• If your firm uses Zebra printers per the Barcode Parameters flag i, the Company Inventory Parameters, any SaaS or OC sessions will always output the data to a spreadsheet and the Print option is not available, because Zebra Barcode labels are not supported by Open Client or in SaaS environments. .

Options include:

• Select Print to output the label information to a printer.
  A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

• Select Excel to export the output to an Excel spreadsheet.
  The ability to email the spreadsheet or display it on the screen is controlled by the Prompt to Email Spreadsheets flag set in Company Miscellaneous Parameters.

PRODUCT SORT SEQUENCE

The product barcode labels can be sorted and printed in a preferred order.
Select the desired sort sequence from the drop-down list.

PRINT ON HAND QUANTITY

The print label quantity values do not apply to the spreadsheet output format.

Check this box to default the number of labels to print to the current quantity On Hand for each product in the selection range.
Quantities can be modified for individual products in the Product Barcodes To Print window before printing.

Uncheck this box to manually define the quantity of labels to print for each product in the following Quantity field.

QUANTITY

This field is disabled if the Print On Hand Quantity was selected for the default.

Enter the number of barcode labels required for each product.
Quantities can be modified for individual products in the Product Barcodes To Print window before printing.

Finished

Click the ACCEPT button to begin printing the label information, or CANCEL to abort.

EXPORT TO EXCEL window:

If the label information is being output to a spreadsheet, the columns to be included can be selected.
Check each of the fields that are to be exported to the spreadsheet for each label.

Columns include:

Product Number
Product Description
Minimum Re-Order Quantity
Maximum Re-Order Quantity
Barcode Number.

PRODUCT BARCODES TO PRINT window:

The Product Barcodes To Print screen is generated if Jasper PDF or Zebra labels are to be printed to allow the quantity to be modified as required.

SELECT FORM TO PRINT window:

When Jasper PDF labels are used per the Barcode Parameters settings in the Company Inventory Parameters, the Select Form To Print window is generated to be select the label and to set the blank label position.

BARCODE LABEL PRINT OK

This pop-up is triggered after the labels are printed to a report or label

Click NO if the labels need to be reprinted again now.
Click YES if the labels printed successfully.

Note: A limit of 500 labels can be printed per job.
If more than 500 labels are required, a prompt is triggered that another job is pending.