Allocate Bulk Disposals Window

This window provides the ability to select a Fixed Asset Tag for the sale or a Disposal transaction at the reversal of a sale of rental equipment, in order to determine the cost that should be posted to General Ledger, Detailed Product History and Monthly Product History, and Disposal Transactions.

The product is identified with the invoice information including invoice#, date, selling price, quantity sold, and reason for disposal.

Sale Transaction:
The Fixed Asset Tag can be entered or selected from the window.

FIXED ASSET TAG SEARCH

The window on the Fixed Asset Tag# field lists the available tags for the product with the Tag#, Date Acquired, Quantity, Average Cost Each, Book Value Each, Status, Owning Division, and Serial number, at the time of the sale.

The list can be resorted by any column in ascending or descending order, by clicking in the column heading.
Columns can also be dragged and dropped to reposition them as required.

To select a tag from the list, double-click on the appropriate record, or highlight the record and click the SELECT button.

If there are NO Fixed Asset Tags available, or if the Quantity available on existing Fixed Asset Tags is too low, create the missing Fixed Asset Tags by exiting this program and selecting Rental Inventory.
This situation could be caused by incomplete data setup when entering the item.
e.g. The item was assigned to a Location but a Fixed Asset Tag with the Costs was NOT made at the same time.

Note: To be profitable the selling price needs to be greater than the Book Value on the tag.

Reversal of a Sale Transaction:
The original Disposal Transaction can be entered or selected from the window, to determine the costs to be reversed

DISPOSAL TRANSACTION SEARCH

The window on the Disposal Transaction# field lists the available Disposal Trx for the product with the Date, Invoice of the sale, Quantity on the invoice, and Disposal Amount.

The list can be resorted by any column in ascending or descending order, by clicking in the column heading.
Columns can also be dragged and dropped to reposition them as required.

To select a transaction from the list, double-click on the appropriate record, or highlight the record and click the SELECT button.

The Cost information reflects the Fixed Asset Tag or Disposal Transaction# selected, with the Quantity, Cost Each at disposal, Accumulated Depreciation each, Book Value at disposal each, Total Cost at disposal, and the Posting Date.

Until all Quantity Sold is allocated, the product will remain in the Bulk Disposals file, with the balance to be allocated.

The Posting Date defaults to the Invoice Date and is used for posting the Costs to the General Ledger.
The Posting Date can be controlled by Date Range Checking as set in Date Range Control in the "General Ledger" parameters on the Accounting tab of Configure System Settings.

Finished?

Click ACCEPT to accept the tag selection and costs, or CANCEL to abort.