Update System to 24 Hour Calendar

** This utility is under development and is not yet available. **

Because of the serious impact on billing, this utility can only be run by Texada Support.

This major calendar change requires that hours for the Daily, Weekly, and Monthly rate codes are also updated, impacting most contract billings. Other rate levels remain unchanged, as they are already hourly rates, or are flat or weekend rates.
The process resets the calendar to work on a 24 hour daily clock and will re-write all system rate files to work with the new calendar.

On outstanding contracts that have interim billings, any "accumulated hours out" that have already been billed will be zero out. The next time any invoicing is initiated for those contracts, either through cycle billing or rental return, the accumulated billed time out will be recalculated using the new 24 hour calendar to match the "Date Billed Thru". This ensures that contract billings continue correctly under the new calendar.
This accumulated contract billing information is tracked in Review Accum Invoice Amount .

Because of the severity of this change to all future contract billings, it is recommended that this process be tested fully in the Play Data company and approved by the customer, prior to running in the live company.

Files that are modified include: RSDR, RSPR ,RSRF ,RSCR, RSRF03, CHCR, RSRQ04F, RSRE , RSQR, RSWR

The prompts are:

DAY CODE

Enter the day code to represent 24 hours, or press <F4> and select it from the company rate file as setup in Company Default Rates.

DESCRIPTION

The company default rate description displays.

RATE HOURS

The rate hours defaults to 24 hours. This can be over-typed if required.

TO HOURS

The 'To hours' for the daily rate level defaults to 96 hours (4 days X 24 hours). This can be over-typed if required.

WEEK CODE

Enter the rate code to represent 1 week, or press <F4> and select it from the company rate file as setup in Company Default Rates.

DESCRIPTION

The company default rate description displays.

RATE HOURS

The rate hours for 1 week defaults to 168 hours ( 7 days X 24 hours). This can be over-typed if required.

TO HOURS

The 'To hours' for the weekly rate level defaults to 504 hours (7 days X 24 hours X 3 weeks). This can be over-typed if required.

MONTH CODE

Enter the rate code to represent 1 month, or press <F4> and select it from the company rate file as setup in Company Default Rates.

DESCRIPTION

The company default rate description displays.

RATE HOURS

The rate hours for 1 month defaults to 9999 hours. This can be over-typed if required.

TO HOURS

The 'To hours' for the monthly rate level defaults to 672 hours (7 days X 24 hours X 4 weeks). This can be over-typed if required.

ENTER Y TO ACCEPT / TO CANCEL

Type Y (YES) to activate this rate update, or / and enter to abort and exit the program.

Contact Texada Support for guidance, if your firm is requires this update utility.