Set Document Off Rental Reason Codes

Off Rent reason codes are assigned to the document when it is entered, if the Off Rental Reason Code feature has been activated in the Company Contract Parameters.
Using this utility, reason codes may be added, changed or deleted on an existing document.
The prompts are:

DOCUMENT TYPE

Select one of the following types of rental documents:

• Select Contract to update the reason codes on an existing Contract.
• Select Reservation to update the reason codes on an existing Reservation.
• Select Quotation to update the reason codes on an existing Rental Quote.

DOCUMENT#

Enter the document number or look it up in the window.
The customer's name from the document is displayed for verification.

Eligible Off Rent Reasons:

SEQ#

The sequence number tracks the number of reason codes in the file.
Any codes previously selected for this document display.
Multiple reason codes can be entered and existing codes can be deleted if not applicable to this contract.

REASON CODE

Enter a Reason code, or select one from the drop-down list of valid Off Rent Reasons as setup in Off Rental Reason Codes.

DESCRIPTION

The reason code description displays.

PERCENT

This column appears only if the Enhanced Off Rental processing has been activated in the Support Application Parameters.

The percent of the off rental period that is to be no charge is displayed. This may be over-typed as required.
The remaining portion of the off rental period will be included in the chargeable hours at the contract rental rate.

Finished ?

Click ACCEPT to accept the updated list of reason codes, or CANCEL to abort changes.