Job Events

Job Events for a site work in conjunction with the Job Locations to define the rates and dates that should apply to rentals on a counter document that is identified as servicing a specific Event.

The prompts to setup a Job Event codes for this Site include:

SEQ

The sequence number tracks the records in the Event file.

EVENT

Enter the Event name or description.
e.g. ARA Trade Show

START DATE

Enter the starting date of the event.
If there is no Delivery date range allowed for this Event, then this is the date used as the Out Date on rental documents designated for this event.

END DATE

Enter the ending date of the event.
If there is no Pickup date range allowed for this Event, then this is the date used as the Due Back Date on rental documents designated for this event.

EXPIRY DATE

Enter the date after which this Event should no longer apply.
This is the actual current system date, NOT the date of the document.

RENTAL RATE CODE

Enter the rental rate code to be used to determine the constant unit rate for each product on a rental document for this event, or select one from the window as setup in Company Default Rates.
The corresponding amount for the rate code per the product's standard rate structure, will be multiplied by the Rental Rate Factor for this Event, to determine the flat rate for the product for the Event period.

RENTAL RATE FACTOR

Enter the rate factor to be used as a multiplier against the rate code.

Event Rental Rate Calculation:

• The product rate as per the Event Rental Rate Code, times the Rental Rate Factor for the event, would then be the total flat event charge for the rental product.
• If the regular product rate structure does NOT include the Rental Rate code defined for this event, it uses the Event Rate amount from the product rate structure (code "E") and the event Factor is not applied.
• If the regular product rate structure does NOT include either that Rate code or "E" for Event, then the regular rate processing applies and Event processing does not apply for that product.

Expanded Detail Record

Click EXP/CON button or press <F9> to expand the record and to access the following information:

DELIVERY PERIOD:

Enter the optional 'From Date/Time' and the 'To Date/Time' to allow for the Delivery and setup Period.

If a Delivery date range is entered for this Event, then the 'From Delivery' date is used as the Out Date on rental documents designated for this event.
The Times are not used to calculate the document Out Time.

This is also used for the Descartes delivery/pickup schedule processing.

PICKUP PERIOD:

Enter the optional 'From Date/Time' and the 'To Date/Time' range allowed for the Pickup Period after the event is concluded.

If a Pickup date range is entered for this Event, then the 'To Pickup' date is used as the Due Back Date on rental documents designated for this event.
The Times are not used to calculate the document Due Back Time.

This is also used for the Descartes delivery/pickup schedule processing.

Note: If the document detail dates are changed then the regular rate processing applies unless the rate is over-typed with "E" for Event.