Global Job Events

Event management processing must be activated by the Prompt For Event Code flag in the Company Rate Parameters, and the option to use Enforce Event Code By Site must be disabled to allow Global Event jobs to be utilized.

This allows Global Job Events to be setup in the window on the in the "General Settings" on the Operations tab of the Configure System Settings.
An operator must be assigned a Security Role that allows permission to the Operations - Global Job Events in order to access this table.

Event processing can be de-activated for specific divisions in the Additional Pop-Up Windows, in the Divisional Contract Parameters.

Location codes must first be setup in Global Job Locations.
Then the Global Event jobs can be setup with the date range of the event, the rental rate code and the rental factor, linking to the locations.

When this processing is activated and Contract, Worksheet, Reservation, or Rental Quote is entered, the operator will be prompted for the job location and event.
If an event code and locality are entered, the document dates default from the event date range, and all rental products entered on the document are assigned a flat rate code of "E" for Event.
The flat rate charged is the product's regular rate for the rate code determined by the Global Job Event rental Rate Code multiplied by the designated Rate Factor for the event.

If the regular product rate structure does NOT include that Rate code, it uses the Event rate amount from the product rate structure and the Factor is not applied.
If the regular product rate structure does NOT include either that Rate code or "E" for Event, then the regular rate processing applies and Event processing does not apply.

If the document detail dates are changed then the regular rate processing applies unless the rate is over-typed with "E" for Event.

The prompts to setup an event code are:

SEQ

The sequence number tracks the records in the Event file.

EVENT CODE

Enter the Event name or description.

START DATE

Enter the starting date of the event.
If there is no Delivery date range allowed for this Event, then this date is used as the Out Date on rental documents designated for this event.

END DATE

Enter the ending date of the event.
If there is no Pickup date range allowed for this Event, then this date is used as the Due Back Date on rental documents designated for this event.

EXPIRY DATE

Enter the date after which this Event should no longer apply.
This is the current system date, NOT the date of the document.

RENTAL RATE CODE

Enter the rental rate code to be used to determine the constant unit rate for each product on a rental document for this event, or select one from the window as setup in Company Default Rates.
Generally the Rental Rate Code selected for an Event should Not be setup with a value in the To Hours field as this could limit the effectiveness of the rate code.

The corresponding amount for the rate code per the product's standard rate structure, will be multiplied by the Rental Rate Factor for this Event, to determine the flat rate for the product for the Event period.

RENTAL RATE FACTOR

Enter the rate factor to be used as a multiplier against the rate code.

Event Rental Rate Calculation:

• The product rate as per the Event Rental Rate Code, times the Rental Rate Factor for the event, would then be the total flat event charge for the rental product.
• If the regular product rate structure does NOT include the Rental Rate code defined for this event, it uses the Event Rate amount from the product rate structure (code "E") and the event Factor is not applied.
• If the regular product rate structure does NOT include either that Rate code or "E" for Event, then the regular rate processing applies and Event processing does not apply for that product.

Expanded Detail Record

Click EXP/CON or press <F9> to expand the record and to access the following information:

DELIVERY PERIOD:

Enter the optional 'From Date/Time' and the 'To Date/Time' to allow for the Delivery and setup Period.

If a Delivery date range is entered for this Event, then the 'From Delivery' date is used as the Out Date on rental documents designated for this event.
The Times are not used to calculate the document Out Time.

This is also used for the Descartes delivery/pickup schedule processing.

PICKUP PERIOD:

Enter the optional 'From Date/Time' and the 'To Date/Time' range allowed for the Pickup Period after the event is concluded.

If a Pickup date range is entered for this Event, then the 'To Pickup' date is used as the Due Back Date on rental documents designated for this event.
The Times are not used to calculate the document Due Back Time.

This is also used for the Descartes delivery/pickup schedule processing.

JOB LOCATIONS

The Job Locations by Event window is provided to assign the individual locations associated with this event.

Finished?

Click ACCEPT to proceed or CANCEL to abort.