Operator Charges

Charges to bill for Operator time can be entered and invoiced from a contract, separately from the rental equipment invoices.

Refer to the overview in Operator Time Charges for information on this feature.
In order to bill an operator's time, the following must be setup first:

• The contract listing the equipment rented, must first be entered for the customer in Contracts.
• The equipment to be billed requires a Special Rate setup for the Time Charge, in the Rental Inventory rate structure.
  This Special Rate does not need to be selected on the rental contract for billing the equipment rental.
  Note: A Special Rate has no To Hours or Rate Hours values.
• The operators need to be setup in Time Charge Operators in the "General Settings" on the Operations tab of the Configure System Settings.

Note: Operator charges cannot be entered while the Generate Operator Charge Invoices utility is being run.

To enter the operator charges to be billed, select enter Operator Charges. The prompts are:

CONTRACT/JOB #

Enter the contract number or select it from the Contract Search window.

DATE

Enter the date of the time charge.

When reviewing an existing Operator Time Charge record, a window is provided to view previous and select from all unbilled operator charges on this contract as outlined in Operator Charge Search.

PRODUCT #

When entering a new Operator Time Charge record, a window is provided to view and select from the products that are out on the contract.

When reviewing an existing Operator Time Charge record, the window lists all products with unbilled time charges previously entered for this contract for this date as outlined in Operator Charge Search.

SEQUENCE #

Accept the next sequence number for the product on this date.

When reviewing an existing Operator Time Charge record, the window lists only unbilled time charges previously entered for this contract for this product for this date as outlined in Operator Charge Search.

RATE CODE

Enter a Special Rate for the Time charge, as setup for the equipment in the Rental Inventory rate structure, or select the special rate from the drop-down list.

Note: In the rate drop-down list the special rate codes, hourly rate, and new rates with the effective dates, are displayed.
The new rates only apply if the product Date Out on the Contract detail falls after the New Rate As Of Date.

HOURLY RATE

The hourly rate for the selected Special Rate Code displays.
This can be over-typed if desired.

If the rental rate has been overridden on the contract, the override ratio is applied to the Special Rate too.

Note: The Labor costs calculated on the Work Order and displayed on the W.O. header and on the detailed Work Order Report are based on the Operator Hourly Rate.

NUMBER OF HOURS

Enter the number of hours to be billed.

EXTENDED AMOUNT

The extended amount displayed is the hourly rate times the number of hours to be billed.
If this amount is incorrect, change either the hourly rate or the number of hours.

OPERATOR

Enter the operator code, or look it up in the Employee Search window.

TIMESHEET #

Enter the employee's time sheet number for cross reference.

CURRENT METER

If this is a metered product, the current meter count displays.
A window is triggered to update the meter units as outlined in Update Product Meter Information.

METER READING

The new meter count is displayed.

COMMENT

Enter up to 30 characters of notes or comments to be printed below the Time Charge detail on the Invoice.
These notes can be viewed on the invoice in the window on the second line of the product detail.

Finished?

Click ACCEPT to accept the charge or CANCEL to abort.

The Operator Time Charges can now be invoiced using Generate Operator Charge Invoices.