Generate Operator Charge Invoices

After entering the Time Charges in Operator Charges, invoices can now be created.
Refer to the overview in Operator Time Charges for information on this feature.

The prompts are:

INVOICE DATE

Accept today's date or enter the date to be used as the posting date of the invoice.

This date will be used for posting the invoice to the Customer's Account and the General Ledger.
If the operator does not have date range override permission, the invoice date will be checked to make sure the date is valid against the date ranges set as acceptable in Date Range Control for RSIH. The date control feature helps prevent data entry errors.

FROM CONTRACT #

Leave this field blank to include all contracts, or enter the starting contract in the range to be billed, or select it from the Contract Search window.

TO CONTRACT #

Leave this field blank to include all contracts, or enter the last contract number in the range to be billed, or select it from the window.

FROM DATE

Enter the starting date in the range to be billed.

TO DATE

Enter the ending date in the range to be billed.

PRINT INVOICES

Check this box to print the invoices generated.
The invoices will print after the report is printed and is accepted.

Uncheck this box to suppress printing the invoices at this time.
The invoices can be printed later from Print Operator Charge Invoices .

Finished?

A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

Click the ACCEPT button to begin printing the report, or CANCEL to abort.

POSTING CONFIRMATION

Click YES to accept the report.
The Invoices will now print if previously requested.
These invoices will post in the next Daily Close.

Click NO if the report is incorrect and the Invoices will not be generated.
Changes can be made in Operator Charges.

The new Time Charge invoices can be reviewed and the header, services and payment information can be edited before posting in the next Daily Close, using Edit Operator Charge Invoices, but the Product details on the invoice cannot be modified.
If the product details need to be adjusted the same invoice can be accessed from Miscellaneous Invoices if the operator has sufficient role permission.

Posting Control
The Generate Time Charge Invoice program is designed to be run by one operator at a time.
Locking will occur if another operator attempts to run the program at the same time, or if the first operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen preventing the second operator from proceeding, and only operators with Security Role permission to reset the Generate Operator Charge Invoices flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for Time Charge Invoices is reset, a record is written to the Delete Log for the Function RSOT14.