Return Operator Time Charge Equipment

This program closes out the equipment rental contract returning the rental inventory.
No invoice is created for billing rental time, and sales parts are not processed.
It can be useful for closing contracts used to bill only Operator Charges without billing for the inventory rental, or for closing out open contracts that do not require any further billing.

Note: If there are any rental or service charges still to be invoiced for the equipment from this contract, the Rental Return utility should be used to bill and close the contract.

The prompts are:

CONTRACT#

Enter the contract # to be returned, or look it up in the Contract Search window.

Note: Cylinder contracts generated from Cylinder Entry specifically to track cylinders, bottles, or containers as they are delivered and returned, cannot be billed for Operator Charges.

DATE IN

Accept today's date or type in the actual return date.
The Contract Date/Time Out will display.

TIME IN

Accept the current time or type in the actual return time.

RETURN LOCATION

Accept the operator's default location displayed as defined in Operators, or type in the location to which the equipment is being returned, or select the location from the drop-down list.

RETURN ALL ITEMS

Select one of the following return options:

• Select Y to Display Items - Assume Returned if all or most of the rental items are being returned.
  Individual rental items that are not being returned can still be unchecked in the return product list before the contract is closed.

• Select N to Display Items - Manually Select if few of the rental items on the contract are being returned.
  Individual rental items that are being returned can then be selected manually.

• Select A to Automatically Return All Rental Items if all rental products should be returned without further operator input.
  Any sales items that are not yet billed as sold remain out on the contract.

Note: Sales parts are ignored in this Rental Return process.

Finished?

Click ACCEPT to the contract information and continue, or click CANCEL to abort.

CLERK Confirmation

This security window only appears if the Company Security Parameters is set to require a Clerk code, as outlined in Clerk Confirmation.

Product List to be Returned
A list of rental products out on the contract is displayed with the product#, description, date out, return flag, quantity out, and quantity to be returned.
The Return flag and the Qty Returned value can be changed as required for each product.
Note: If Texada Web in Logistics is used and there are any products on this Contract that are flagged for return by the Texada Web mobile unit, the Items 'In-Yard' on Return Worksheet screen is triggered warning that these items must be returned through the Rental Return Worksheet.
Sales items are not listed.
If any sales items are on the contract and not yet billed as sold, they will remain out on the contract until they are invoiced or returned to stock using Rental Return.
Note: This list is suppressed if the Return All Items option was flagged to Automatically return all rental items without operator interaction.

Finished?

Click ACCEPT to proceed with the return and close the contract without generating an invoice.
If charges should be billed, abort and use Rental Return to close the contract and generate an invoice.
Confirmation is required as outlined in Confirmation Screen.

METER UPDATE

If the rental item has a meter, a window opens and prompts for the Meter In units as outlined in Update Product Meter Information.

Note: When a Logistics system such as Texada Web is enabled in the Software Integration parameters to track driver tickets, then any items on an open delivery or pickup ticket cannot be returned until the ticket is closed or cancelled.